Accounting Specialist - Accounts Payable Focus

About the Role

Woods Machinery is seeking an experienced and detail-oriented Accounting Specialist with a strong Accounts Payable background to support our growing finance team. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of the A/P process, and has experience working with high-volume invoices and vendor relationships. While this position provides some support to Accounts Receivable, Accounts Payable is the primary responsibility.

Key Responsibilities (Primary Focus: Accounts Payable)

• Process, review, and accurately code a high volume of vendor invoices, purchase orders, and expense reports
• Prepare and process bi-monthly vendor check runs and electronic payments
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Maintain accurate A/P records and ensure proper documentation and approvals
• Communicate with vendors to answer questions, resolve payment issues, and manage account discrepancies
• Receive, review, and apply manufacturer-sponsored credits accurately

Secondary Responsibilities

• Generate and distribute customer invoices and statements
• Assist with A/R collections and follow up on past-due accounts as needed
• Set up and maintain customer accounts, credit terms, and refunds

Month-End and Compliance

• Assist with month-end and year-end close, including A/P and A/R reconciliations
• Support internal audits and ensure compliance with company policies and procedures
• Maintain accurate records within the company’s accounting system

Qualifications & Experience

• 2+ years of hands-on Accounts Payable experience required (high-volume environment preferred)
• Experience processing invoices, managing vendor payments, and reconciling accounts
• Proficiency with accounting software and Microsoft Excel (VLOOKUPs, basic formulas a plus)
• Strong attention to detail with the ability to meet deadlines consistently
• Excellent communication skills and a professional, service-oriented approach
• Ability to work independently while collaborating effectively with internal teams

What We Offer

• Monday - Friday work schedule
• Health, dental & vision insurance
• Paid time-off including vacation, holidays and earned sick leave
• 401(k) retirement plan with company match
• Monthly company-provided lunch
• Employee discounts on company products
• Referral bonus program

Additional Requirements

• Flexibility to work occasional overtime during peak periods

About Us

Woods Machinery is a second-generation family-owned business providing equipment sales, rentals, and product support since 1984. We are an industry leading company dedicated to providing exceptional products and support to our customers. We take pride in our commitment to quality, customer satisfaction, and collaborative team environment. Please visit www.woodsmachinery.com to learn more about us, our products, and services.