Accounting Senior Lead

Job Summary: OPSPro specializes in providing small businesses and government contractors with compliance and operational support to include HR, Payroll, Accounting, Contracting, and IT. The Operations Accounting Lead is responsible for overseeing accounting operations, maintaining the integrity of financial records, and leading month-end and year-end close processes. This role ensures compliance with Generally Accepted Accounting Principles (GAAP), and serves as a key resource for financial reporting, account reconciliations, and process improvement initiatives.

The ideal candidate is highly organized, detail-oriented, enjoys working with numbers and technology, and thrives in a fast-paced environment.

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Primary Responsibilities:

Financial Management & Reporting

• Maintain the integrity of financial systems and ensure accurate accounting for assets, liabilities, equity, revenue, and expenses.
• Review, approve, and prepare journal entries to ensure compliance with GAAP.
• Create journal entries related to revenue recognition, cost allocations, payroll, credit card activity, and other accounting transactions.
• Lead month-end and year-end close activities, including variance analysis and explanations.
• Review and approve account reconciliations, including cash, accounts payable, accounts receivable, labor, and other balance sheet accounts.
• Analyze financial information and recommend adjustments or reclassifications as needed.
• Manage and maintain the chart of accounts, including additions and modifications.

Accounts Payable

• Oversee accounts payable processes, including bill entry, payment processing, and validation of supporting documentation.
• Ensure disbursements are properly authorized and supported.
• Serve as back up to accounts payable functions.

Accounts Receivable

• Manage client invoicing, billing schedules and lead accounts receivable activities.
• Work closely with department managers to communicate billing changes and rate accuracy.
• Reconcile expenses, licensing and other direct costs between the ledger and invoicing system to ensure accurate billing.
• Serve as a primary accounting contact for clients related to accounts receivable questions and collections.

Payroll & Labor Accounting

• Oversee labor accounting processes, including employee setup, work authorizations, timesheet imports, corrections, and labor journal entries.
• Review payroll-related entries and ensure accurate accounting and reporting.
• Serve as back up to administrative payroll functions.

Additional Responsibilities

• Provide guidance and support to accounting team members.
• Assist with the development and implementation of accounting policies, procedures, and process improvements.
• Perform additional accounting and financial responsibilities as assigned.

Requirements:

• Bachelor's degree in accounting, Finance, or related field, or equivalent combination of education and experience.
• 7+ years of progressive accounting experience.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, and financial analysis.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Teams, and SharePoint.
• Experience with account reconciliations, financial reporting, month-end close, and general ledger accounting.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented with strong time management and prioritization abilities.

Preferred

• Experience with softwares such as PROCAS, HALO or BILL.COM.

Benefits:

• Medical, Dental & Vision
• FSA
• HSA
• Life Insurance
• 401k
• PTO
• Education Reimbursement

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability .

• Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

• Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

• Diversity – Demonstrates knowledge of EEO policy; shows respect and sensitivity for cultural differences; promotes a harassment-free environment; builds a diverse workforce.

• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

• Strategic Thinking – Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; analyzes market and competition; identifies external threats and opportunities; adapts strategy to changing conditions.

• Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

• Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

• Innovation – Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.

• Qualifications – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Language Skills – Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, proposals, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Mathematical Skills – Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Reasoning Ability – Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

• Physical Demands – The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, type or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms.

• Work Environment – The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

Core Values:

Own Your Stuff

• Willingness to accept responsibility for one's actions
• Owning the outcome of one's assigned tasks and projects, ensuring on time and satisfactory client delivery
• Ensuring deadlines are met
• Proactive communication
• Ability to adeptly adapt to changes (e.g., new regulations, new client requirements)
• Recognition that there are usually multiple ways to achieve a task
• Willingness to step outside your comfort zone
• Mutual accountability equates to achieving the balance you want in life

Team First

• Working with the team to achieve common goals
• Willingness to pick up tasks that need to be completed even if not assigned to you
• Collaborating with internal (OPS) and external (clients and/or vendors) as needed to achieve goal(s)
• Proactively sharing information and lessons learned
• Providing support to your teammates
• Open to the ideas of others and the validity of those ideas

Trusted Advisor

• Providing informed advice to clients on a regular basis
• Recommending (and implementing as appropriate) process improvements
• Recognizing opportunities to expand the scope of services provided
• Finding a way to say "yes" or finding a path to the desired outcome of the client
• Understanding client expectations; addressing with the client if expectations are unrealistic or meeting or exceeding (no cost impact) realistic client expectations

Actively Seeks Knowledge

• Continually working to build a solid foundation of functional knowledge
• Commitment to a constant state of learning
• Sharing expertise with teammates
• Adaptable to constantly changing technology and client requirements

Good Egg

• Integrity
• Trustworthiness
• Treats people with kindness
• Compassionate

Client Excellence Mindset

• Rabid commitment to excellent customer delivery
• Delivering exceptional value while exceeding expectations
• Understanding our customer's needs
• Focusing on operational excellence
• Empowering employees to see, deliver, and improve the value of services provided
• Being courteous and respectful of our client

OPSPro is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics. OPSPro participates in the E-Verify Employment Verification Program.

Upon receiving an offer of employment all applicants will be required to do a background check. Including a criminal record check and employment/education verification.