Accounting Representative II

Summary

Responsible for performing general accounting functions to support the department including general ledger, accounts payable, accounts receivable, fixed assets, month-end close, year-end close, audit preparation and various reconciliations. This position supports financial operations through journal entries, invoice processing, payment processing, account reconciliations, accruals, and compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) pronouncements.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Pre-audit financial documents to evaluate record completeness and ensure proper controls in accordance with Generally Accepted Accounting Principles (GAAP).

• Review vendor invoices, billing requests, and expense reports to verify accuracy of payables within the financial system.

• Prepare and maintain documentation of returned, stale dated, non-sufficient funding and/or other checks not cashed. Void and cancel checks or invoices in the system.

• Record, file and maintain accounting documents including journal entries, checks, expense reports, wire transfers and communications for retention to comply with City Directives and IRS Arbitrage requirements.

• Assist with the preparation of financial documentation and reports as needed.

• Analyze and prepare month-end and year-end accruals, journal entries, financial reports, reconciliations, accruals, and accounts.

• Respond to internal and external audit inquiries.

• Process and maintain control records of financial transactions including revenues, expenditures, receipts, assets, ad valorem tax, investments and bank transactions. Reconcile accounts to ensure accurate balances while remaining compliant with established accounting practices.

Minimum Qualifications

• Associate’s Degree in Business, Finance, Accounting, or related field

• 4 years of experience in accounts payable, general ledger accounting, bank and/or cash reconciliations, and/or bookkeeping or similar

• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Preferred Qualifications

Education/ Experience:     

• Bachelor’s Degree in Business, Finance, Accounting or related field

• Experience in local government

• Experience with Workday Financials

Knowledge, Skills & Abilities:            

• Basic knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards

• Comprehensive knowledge of accounts payable processes and reconciliation practices

• Comprehensive knowledge of accounting terminology, methods, and standard business practices

• Intermediate skill with Microsoft Office (Word, Excel, PowerPoint)

• Intermediate skill with financial and accounting systems

• Intermediate mathematical and financial record keeping skills

Licenses and Certifications

None

Physical Requirements / Work Environment

The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards.