Accounting Operations Supervisor

The Accounting Operations Supervisor supports the day-to-day execution of core accounting operations, including payroll, accounts payable, and month-end close. This role ensures accuracy, consistency, and strong internal controls while coordinating across accounting processes and supporting system implementation. The Accounting Operations Supervisor reports to the Controller. This is a hands-on role focused on execution and coordination of accounting operations. The position works closely with the Controller and cross-functional teams to ensure reliable financial processes. This role is critical to maintaining strong accounting operations during a period of transition and growth, ensuring reliable execution across payroll, billing, and close while supporting system implementation. 

RESPONSIBILITIES

• Responsible for semi-monthly and weekly payroll processing and labor allocations across programs and contracts in WorkDay
• Manage accounts payable and vendor workflows
• Support month-end close execution, including reconciliations and schedules
• Ensure alignment between payroll, billing, and general ledger
• Maintain documentation and support internal controls
• Support audit preparation and compliance activities
• Partner with Business Systems on system implementation (e.g., Workday)
• Supervise and support development of Programs Accountant 
• Deliver accurate and timely financial outputs
• Maintain consistency and discipline in accounting processes
• Prioritize execution and follow-through
• Collaborate effectively across teams
• Escalate issues proactively 

COMPETENCIES

• Bachelor’s degree in Accounting, Finance, or related field
• 5–7 years of accounting or finance operations experience
• Strong experience with payroll, AP, and close processes
• Experience in nonprofit or contract-based environments preferred
• ERP experience (Intacct, Workday, or similar)
• Operational execution
• Attention to detail and data integrity
• Process discipline
• Problem-solving
• Team supervision and collaboration 

COMPENSATION AND BENEFITS 

• $87,600-$98,000
• Medical, Dental and Vision health plans. Kaiser and Sutter Health options.
• 3 weeks paid vacation and sick leave, 13 paid holidays.
• 4 days paid restorative holiday between Christmas and New Years.
• Employer sponsored retirement plan.

About Rubicon

An $18M non-profit Rubicon, provides direct services at eight locations in Alameda and Contra Costa counties and operates a growing commercial landscape social enterprise program that is a leader in sustainable practices. Rubicon transforms East Bay communities by equipping people to break the cycle of poverty. Recognized as a national leader in workforce development, Rubicon provides individualized one-on-one career advising, job search support, financial education, wellness and legal services, to very low-income people who face significant barriers to achieving economic mobility.

Rubicon has been recognized as a Great Place to Work, on a journey towards becoming a high-road employer and an anti-racist organization. We are committed to systems change and advocacy through efforts like expanding and deepening Employee Resource Groups; the launch of an internal Racial Justice Task Force; and implementation of talent and culture supports that acknowledge and facilitate healing from the direct and indirect effects of racial trauma.

Rubicon actively recruits staff members with a diversity of culture, thought, and lived experiences who are not only highly skilled, but who consistently demonstrate a commitment to our vision of an East Bay without poverty and are passionate about this work.

Rubicon is proud to be an Equal Employment Opportunity/Affirmative Action Employer and values diversity of culture, thought, and lived experiences. We seek talented, qualified individuals regardless of race, color, religion, sex, pregnancy, marital status, age, national origin or ancestry, citizenship, conviction history, uniform service membership/veteran status, physical or mental disability, protected medical conditions, genetic characteristics, sexual orientation, gender identity, gender expression regardless of physical gender, or any other consideration made unlawful by federal, state, or local laws. 

Rubicon uses E-Verify to validate the eligibility of our new employees to work legally in the United States.