Accounting Operations Lead

About Williams-Sonoma DC - Olive Branch, MS

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams’ single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma, Pottery Barn and West Elm.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources, or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

Williams-Sonoma, Inc Supply Chain Overview

By managing resources responsibly, caring for our people, and uniting around our values, we lead our industry and are proud to be recognized for our continuous action and progress in the following areas: Barron's 100 Most Sustainable Companies; Forbes Best Employers for Women and Diversity; Newsweek America's Most Responsible Companies; and USA Today Customer Service Champions. These honors reflect that we are truly a people-first organization.

• Over 4,000 Full-Time Associates across the Supply Chain
• 14.5M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:
  • Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.
• Small package eCommerce distribution centers located in Mississippi and Arizona totaling 3.2M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi
  • Sutter Street Manufacturing upholstery factories located in North Carolina and Mississippi totaling with over 1,400 full-time employees producing approximately $900 million to $1 billion in sales of upholstered furniture
• Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN
• 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey

The supply chain Accounting Operations Lead position ensures accurate, timely processing and reporting across temporary labor and piece-rate invoicing, supply chain occupancy expenses, and capital spend. This role partners with Operations, Engineering, Purchasing, and Finance to maintain strong controls, resolve exceptions, support budgeting/forecasting, and improve accuracy. This is an individual contributor role with ownership of key accounting operations processes.

The Accounting Operations Lead position is located in Olive Branch, MS.

You’ll be excited about this opportunity because you will….

• Key Responsibilities

• Temporary Labor and Piece-Rate Invoice Processing

• Manage Williams-Sonoma’s weekly reverse invoice process, including collecting, validating, and reconciling operations activity used to generate vendor invoices.
• Review temporary labor activity in the time and attendance system for completeness, accuracy, and reasonableness.
• Monitor weekly data submission to CTSI (third-party invoice calculation partner); identify exceptions and resolve or escalate issues as needed.
• Monitor invoice submission from CTSI into Oracle and resolve or escalate interface or transmission issues.
• Reconcile operational activity to calculate invoices weekly to ensure accuracy and appropriate support.
• Track vendor invoice disputes, document details, and coordinate resolution with Operations, Purchasing, and Finance.

• Occupancy and Expense Management (Supply Chain)

• Ensure accurate processing, coding, routing, and tracking of supply chain occupancy invoices.
• Validate recurring expenses (leases, flat-rate contracts, etc.) for accuracy prior to routing for approval.
• Ensure accurate occupancy accruals to support month-end reporting.
• Support the annual occupancy budget development process.

• Capital Spend Accounting Support

• Ensure Accurate processing, coding, and tracking of supply chain capital invoices.
• Reconcile capital expenses monthly to support accurate reporting and budge compliance.
• Ensure timely and accurate completion of monthly in-service completion activities.
• Partner with Engineering to open, manage, and track capital work orders.
• Serve as a resource to Engineering to ensure purchase orders are created with correct coding and required information.

• Reporting, Budgeting, and Insights

• Support monthly reviews of capital and occupancy performance vs. budget and forecast.
• Identify drivers of variance and highlight trends, risks, and opportunities.
• Prepare periodic reporting and metrics to support operational decision-making.

• Lease Management (Non-Real Estate)

• Maintain quarterly reporting on new and expired non-real estate leases.

Check out some of the required qualifications we are looking for in amazing candidates….

• Bachelor’s Degree in Accounting or related field.
• At least 5 years of experience in an accounting or accounting operations role.
• Advanced Excel skills, including pivot tables and functions such as SUMIFS and lookup formulas.
• Strong analytical skills with the ability to interpret data and produce actionable reporting.
• Strong problem-solving skills and the ability to resolve issues through cross-functional collaboration.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

We prefer some of these qualities as well…

• Experience supporting supply chain, distribution, operations, or manufacturing environments.
• Experience working with Oracle (or similar ERP), time and attendance systems, and vendor invoicing processes.
• Familiarity with capital project accounting, work order tracking, and accrual processes

Review these physical requirements, as they play a major part in this role…

• Must be able to walk, stand, bend.
• Sit for a long period of time.
• Able to use computer for an extended period of time.
• Repetitive movement with hand and fingers to operate a computer, phone, and keyboard.

Our company benefits are second to none in the industry….

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offers, please visit MyWSIBenefits.com
• To learn more about our Supply Chain culture and regional associate events, please visit: https://shorturl.at/R3OAX (Login credentials may be required)

EOE