Accounting Operations & Bookkeeping Specialist

Introduction

The Feed Media is a fast-growing digital marketing agency specializing in paid growth for newsletters and media companies. We manage significant advertising budgets for some of the world's leading newsletter brands and creators.

We're looking for an exceptionally organized Accounting Operations & Bookkeeping Specialist to take ownership of our day-to-day financial operations.

This is a hands-on role. You'll be responsible for making sure our clients are invoiced correctly, money owed to us is collected, vendors are paid appropriately, and our books remain accurate and up to date.
Note: You MUST submit your application via the google form at the bottom of our listing. Applications only submitted via PNET will not be considered.

Duties & Responsibilities

What you'll own

Accounts Receivable

• Prepare and send client invoices accurately and on time
• Calculate variable client fees based on advertising spend and contract terms
• Track all outstanding invoices and maintain an accurate AR aging report
• Follow up professionally and persistently on overdue payments
• Apply incoming payments to the correct invoices
• Identify discrepancies and resolve them quickly
• Maintain clear documentation of client billing terms

Accounts Payable

• Receive, organize and record vendor bills
• Ensure bills are properly approved before payment
• Maintain an accurate schedule of upcoming payments
• Reconcile payments against invoices
• Identify duplicate, unusual or incorrect charges
• Keep vendor records and supporting documentation organized

Bookkeeping & Month-End

• Maintain accurate books in QuickBooks Online
• Categorize transactions and maintain the chart of accounts
• Reconcile bank accounts and credit cards
• Reconcile AR and AP balances
• Record payments, expenses and other transactions accurately
• Help execute the monthly close
• Produce basic monthly financial reports
• Keep the books organized and ready for review by our accountant/CPA

Finance Operations

• Maintain financial trackers and reporting
• Work across our banking, billing, payment and contract systems
• Investigate discrepancies rather than simply passing them along
• Improve financial processes and documentation as the company grows
  Note: You MUST submit your application via the google form at the bottom of our listing. Applications only submitted via PNET will not be considered.

Desired Experience & Qualification

• Have 3+ years of bookkeeping, accounting operations, AR/AP, or similar experience
• Have strong hands-on experience with QuickBooks Online
• Have personally performed bank and credit-card reconciliations
• Understand the mechanics of AR, AP and month-end bookkeeping
• Are extremely detail-oriented
• Are comfortable working independently
• Follow through relentlessly until something is resolved
• Communicate clearly and professionally with clients
• Are comfortable working with spreadsheets and large amounts of financial data
• Can spot when numbers don't make sense and investigate why
• Have excellent written and spoken English
  Strong preference for candidates who have:
• Worked with a US-based company
• Worked for an agency, professional-services firm, or other company with client invoicing
• Managed billing where invoices vary month-to-month
• Experience with Mercury and/or Stripe

Package & Remuneration

$1,000–$1,500 USD per month (approximately R16,000–R24,000 ZAR), depending on experience and capability.

This is a full-time, long-term remote position working with a US-based company. Compensation is paid monthly in USD.
Note: You MUST submit your application via the google form at the bottom of our listing. Applications only submitted via PNET will not be considered.

Interested?