Accounting Manager - Temporary

Job Summary

The Accounting Manager is responsible for managing all financial accounts as directed by the Chief Financial Officer and/or the Executive Director, which also includes payroll. The Accounting Manager will manage all facets of payroll and assist employees with their payroll needs.

Essential Job Functions

• Maintain accurate accounting records to manage a successful and timely year-end close.
• Collaborate with the CFO and CPA in preparing the year-end tax return prep.
• Timely and accurately process month-end close of financials.
• Reconcile the accounts receivable on a monthly and timely basis.
• Accurately enter journal entries.
• Reconcile all bank accounts on a monthly basis.
• Reconcile and enter credit card charges.
• Maintain an accurate and up-to-date list of 1099 vendors.
• File and pay various licenses/returns as necessary.
• Reconcile the balance sheet accounts and accrue out pre-paid expenses as needed.
• Maintains accurate payroll accounting including all associated reports, deposits, deductions, and reimbursements.
• File all tax deposits accurately and in a timely manner to avoid all penalties.
• Anticipates and resolves the need to have Managers sign Tax deposit check.
• Responsible for processing accounts payable.
• Responsible for reviewing invoices daily, prior to inputting information into the CBS computerized accounts payable program.
• Provides a weekly, up-to-date computerized CBS operating expenses report to the Managers and Executive Director.
• Assigns invoices to the appropriate general ledger account number.
• Obtains clarification when necessary.
• Provides end of the month reports to the accountant by the 15th of the following month.
• Maintain accurate accounting and availability of petty cash.
• Maintains and updates accurately the monthly operating expense report.
• Provides copy to Executive Director.
• Responsible for managing all checking accounts, money market accounts and CD accounts.
• Maintains accurate balances in the check registers for all checking, money market and CD accounts.
• Accurately prepares the bank deposits when the accounts receivable position is absent.
• Responsible for researching, coordinating and completing necessary documents for establishing and maintaining bank accounts.
• Responsible for initiation, follow through and implementation of special projects assigned by the Executive Director and/or Managers.
• Demonstrates the ability to problem solve, follow through and complete assigned tasks and meet deadlines.
• Manages and oversees the daily operations of the accounting department.
• Monitors and analyzes accounting data and produces financial reports or statements.
• Establishes and enforces proper accounting methods, policies, and principles.
• Assist in planning, implementing, and supervising the company’s financial strategy.
• Manages the company’s financial accounts, payroll, budget, cash receipts and financial assets.
• Assist with preparing pre-audit work papers for the company’s financial audits.
• Follows proper accounting procedures to reach financial objectives.
• Responsible for reviewing accounts receivable and accounts receivable aging.

Other Functions

• Enforces Company policies and safety procedures.
• Regularly updates job knowledge by participating in educational opportunities, reading professional publications, maintaining professional networks, and participating in professional organizations.
• Performs other duties as assigned.

Requirements

Education, Licensure and Experience

• High School Diploma or GED required.
• BA/BS degree in related field is preferred.
• 3-5 years’ experience working in accounting.
• Experience working in a hospital, clinic or other healthcare setting is strongly preferred.

Required Skills and Abilities

• Experience using MS Suite (Word, Excel, PowerPoint).
• Experience creating standard operating procedures is required.
• Interest and ability to use new technology and apply process improvement is required.
• Experience working in a healthcare or medical insurance environment is preferred.
• Excellent communication skills, including both oral and written.
• Experience managing issues and concerns for a diverse employee group is required.
• Excellent public speaking skills are required.
• Excellent active listening and critical thinking skills.
• Ability to solve mid-level problems with minimal supervision.
• Ability to multi-task, exercise excellent time management, and meet multiple deadlines.
• Demonstrated excellence in project management and organization.
• Ability to provide and receive constructive job and/or industry related feedback.
• Ability to maintain confidentiality and appropriately share information on a need-to-know basis.
• Ability to exercise sound discretion and strict maintenance of confidentiality of all confidential and sensitive communications and information.
• Ability to consistently deliver excellent customer service.
• Excellent attention to detail and ability to document information accurately.
• Demonstrate commitment to the organization’s mission.
• Must have mid-level skills in Microsoft software (Word, Excel, PowerPoint).
• Must have the ability to quickly learn and use new software tools.
• Must have mid-level skills using e-mail applications.
• Self-motivated with strong organizational, multi-tasking, planning, and follow up skills.
• Ability to work independently as well as in a team environment.
• Ability to present self in a professional manner and represent the Company image.
• Demonstrated project success is expected.

Pay Range $96,750 | $113,000 | $127,500