Accounting Manager

Accounting Manager:

The Hotel Property Accountant is responsible for providing financial, administrative and clerical services by performing accounting functions and following all accounting procedures. This position assists the Accounting Manager and General Manager with maintaining proper controls in accordance with all corporate policies. 

• Perform daily reconciliation of hotel revenue and payments

• Process and reconcile accounts payable invoices

• Compile and submit payroll information, including tips, tip pools and gratuities

• Prepare weekly and month-end financial reports

• Participate in and help oversee monthly food & beverage inventories
• Participate in end of month activities
• Assist in financial review, budgets and forecasting. 
• Balancing membership and reward points. 
• Train Night Auditors.

• Manage accounts receivable, including tracking and follow-up

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Maintains punctual, regular and predictable attendance.
• Works collaboratively in a team environment and assists with training with a focus on the spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from manager.
• Complies with all safety policies, practices and procedures and reports all unsafe activities to supervisor.
• Participates in proactive team efforts to achieve hotel and company goals.
• Provides leadership to others through example and sharing of knowledge and skills.
• Perform other duties as assigned.

QUALIFICATIONS

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Background with the below is a must: 

• Hospitality Systems: Proficiency in Property Management Systems (PMS) (e.g., Opera, FOSSE, OnQ) and Point of Sale (POS) systems (e.g., Micros, Simphony).

• Accounting Software: Mastery of platforms like ProfitSage, Opera, Toast, Oracle or NetSuite.

• Reporting: Expertise in the Uniform System of Accounts for the Lodging Industry (USALI) to ensure standardized financial reporting.

• POS Systems: Expertise in reconciling daily POS reports against the credit card receipts and Property Management System (PMS) to ensure all food, beverage, and retail charges are accurately captured. 

• Advanced Excel: Ability to manage complex spreadsheets, pivot tables, and financial modeling for forecasting.

• Revenue Oversight: Experience with daily income audits, managing tax compliance (occupancy tax, sales tax), and reconciling third-party commissions (OTAs).

• Internal Controls: Ability to design and enforce Standard Operating Procedures (SOPs) to prevent loss and ensure staff accountability.

• Budgeting & Forecasting: Working closely with Department Heads to manage labor costs, P&L fluctuations, and capital expenditure (CapEx) planning.

• Vendor Relations: Skill in negotiating contracts and managing the Accounts Payable life-cycle to maintain strong partnerships with suppliers.

EDUCATION AND/OR EXPERIENCE

Education and/or Experience:

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills:

Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS

The physical demands described here are representative of those an associate encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and position requirements.

The associate must occasionally lift and/or move up to 50 pounds. While performing the duties of this job, the associate is regularly required to sit, operate a computer and look at a monitor, talk, hear and see; reach with hands and arms; use hands to finger. The associate is occasionally required to walk, climb or balance, stoop, kneel, crouch, or crawl. The associates must be able to read, see (close, distance and peripheral vision), adjust focus and apply depth and perception vision.

The work environment described here is representative of those an associate encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and position requirements.

While performing the duties of this job, the associate is regularly exposed to work near moving mechanical parts, fumes or airborne particles. The associates is occasionally exposed to outdoor weather conditions. In rare occasions, the associate is required to work in high, precarious places. The noise level in the work environment is usually moderate.