Accounting Manager

Accounting Manager

Portland, OR

Description

Premier Press is one of the largest creative production companies on the West Coast, working with some of the most recognizable brands from around the world. If you’re someone who’s a self-starter, detail oriented and motivated to learn, this could be a great opportunity to work at an exciting and growing company. Visit our website to see our great work! http://www.premierpress.com.

Our Mission: Bring order to the chaos of creative production and distribution, making it easy to bring your brand to life.

Our Vision: Create a world free from dull marketing.

Our Values:

· Go Beyond

· Discover New Ways & Ideas

· Respect Ourselves, Each Other, and Our Community

· Deliver the Best Client Experience

Job Title: Accounting Manager

Classification: Full-time, exempt

Salary/Pay Range: DOE

Reports to: CFO

Schedule: Monday - Friday 8am to 5pm

Location: In-office (no remote), 5000 N Basin Ave., Portland, OR 97217

General Summary: We are seeking a hands-on Accounting Manager to lead billing and core accounting operations in a fast-paced, job-based environment. This role sits directly between the CFO and the accounting team and is responsible for ensuring that high-volume, complex billing is executed accurately, consistently, and on time.

The Accounting Manager will be highly engaged in day-to-day billing workflows—supporting the team, resolving issues, and maintaining throughput—while also overseeing accounts payable and supporting A/R- and A/P-related close activities.

This role oversees a team of approximately 8 employees across billing, cash application, and accounts payable and serves as the operational leader for accounting in the absence of the CFO.

Core Responsibilities

Billing Operations Leadership (Primary Focus)

• Directly supervise billing and cash application functions (majority of team)
• Own the daily billing workflow in a high-volume, job-based environment
• Provide hands-on support to resolve billing issues, discrepancies, and delays
• Ensure invoices accurately reflect job details, pricing structures, and customer requirements
• Monitor billing throughput, backlog, and cycle times
• Partner with sales, project managers, and operations to ensure billing inputs are complete and accurate

Sales Tax Execution & Compliance

• Apply company-defined sales tax policies across multi-state transactions
• Ensure consistent tax treatment across diverse offerings (print, branded merchandise, e-commerce, design, etc.)
• Identify and escalate complex or unclear tax scenarios to CFO
• Maintain documentation and ensure adherence to tax procedures
• Support compliance processes, filings, and audit readiness

Accounts Payable Oversight

• Oversee accounts payable operations within the broader accounting function
• Provide guidance to a dedicated AP lead and coordinate shared support from billing staff
• Ensure timely invoice processing, approvals, and vendor payments
• Maintain controls over disbursements and vendor setup
• Resolve discrepancies and ensure coordination between AP and billing workflows

Close Support (A/R & A/P Focus)

• Support monthly close activities related to:
• Billing completeness and cutoff
• A/R activity and cash application
• A/P invoice cutoff and accrual support
• Ensure subledger accuracy and readiness to meet close timelines
• Assist CFO in resolving issues impacting financial accuracy and timeliness

Process Documentation & Procedure Development

• Partner with CFO to document and formalize billing, A/R, and A/P procedures
• Translate policies into clear, repeatable workflows, checklists, and training materials
• Establish consistency across complex and variable billing scenarios
• Train team members and reinforce adherence to standardized processes
• Continuously refine procedures based on operational issues and team feedback

Team Leadership & Daily Management

• Lead and coordinate a team of approximately 8 employees across billing, cash application, and accounts payable
• Provide active, day-to-day supervision—not just review—of transactional work
• Manage workload distribution, priorities, and bottlenecks across functions
• Set expectations around accuracy, productivity, and accountability
• Develop team capabilities and improve overall operational performance

Operational Authority & CFO Coverage

• Act as the primary accounting operations lead during CFO absence (e.g., PTO)
• Approve routine transactions including:
• Vendor payments (within established thresholds)
• Standard billing output and adjustments
• Customer credits and routine A/R decisions
• Ensure continuity of billing and disbursement operations without interruption
• Apply established policies consistently while escalating non-routine, high-risk, or judgment-based decisions
• Support adherence to documented approval limits and escalation protocols

Reasonable accommodation may be made to enable individuals with disabilities to perform the functions of the job.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of accounting experience with direct billing/invoicing responsibility
• Experience supervising transactional accounting teams (5+ employees preferred)
• Experience in high-volume, process-driven environments
• Strong attention to detail and process discipline

Preferred Qualifications

• Experience in job-based, project-based, or order-driven businesse
• Exposure to multi-state sales tax environments
• Industry experience in print, manufacturing, or marketing services
• Experience with ERP or job management systems

Core Competencies

• Prioritization, organization, and problem solving
• Coaching and developing team members
• Customer/client focused
• Confident communicator who is comfortable reaching out to our internal and external customers
• Excellent verbal and written communication skills
• Works well with others, as well as the ability to use sound independent judgment
• Excellent time management skills with a proven ability to meet deadlines
• Must be reliable and dependable
• Must be flexible and able to handle high pressure projects and situations

Additional Details:

Work Environment: This job operates in a professional office environment. This role routinely utilizes standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit at a desk and work on a computer for prolonged periods of time as well as stand; walk; use hands to handle or feel; and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Alcohol and Drug-Free Policy: We are an alcohol and drug-free workplace. Offers are contingent on the successful completion of background checks and drug screenings. (While we prohibit impairment on the job, our policy does not restrict lawful, off-duty marijuana use.)

EEO: Premier Press provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any time without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.