Accounting Manager / Office Manager

Company Overview 

Established in 1971, Kurtz Construction Company, Inc. is a leader in the exterior historic preservation industry. We are dedicated to providing repairs and installations that meet customer expectations through innovation, personal attention, and consistent high quality. We specialize in diagnosing problems, proposing solutions and implementing appropriate reroofing or repairs. The company has a long history of working to meet the most rigorous specifications demanded in architectural preservation projects. We offer our employees competitive pay, an excellent group health insurance plan and 401(k). 

The Office Manager, after a training period, will lead both the accounting functions and general administrative operations of our construction office. You will manage project-specific billing, accounts payable/receivable, payroll, and cash flow, while collaborating with estimators and project managers. The ideal candidate ensures the financial integrity of projects and keeps our operations running efficiently.  

Key Responsibilities:

Accounting & Project Financials 

Cash Management: 

• Monitor cash flow, reconcile accounts, and facilitate banking activities. 

Billing & Invoicing: 

• Prepare and process complex construction billings, including progress payments and AIA billing. 

Accounts Payable & Receivable: 

• Manage vendor and subcontractor payments, enforce compliance documentation (such as lien waivers), and ensure timely collections. 

Job Costing: 

• Oversee project budgets, track expenses, and analyze cost variances against project estimates. 

Financial Reporting: 

• Compile accurate, monthly, and quarterly financial statements and project status reports for senior management. 

Office Administration & Payroll 

Payroll Processing: 

• Administer weekly/bi-weekly payroll, process certified payroll (when required for prevailing wage jobs), and maintain accurate tax and benefit records. 

Human Resources: 

• Assist with new employee onboarding, benefit enrollments, and worker's compensation insurance audits. 

Office Operations: 

• Maintain smooth office functionality by, fielding incoming project inquiry emails/calls, scheduling appointments for estimators, ordering office supplies, and overseeing IT and telecommunication systems. 

Document & Risk Management: 

• Monitor insurance certificates from subcontractors and maintain organized contract and document files. 

Compliance & Audits 

• Ensure adherence to GAAP standards and local, state, and federal tax regulations. 
• Organize and prepare files and statements for annual internal and external audits. 
• Establish and continuously improve internal accounting controls and operating procedures to safeguard company assets. 

Qualifications & Requirements 

• Education: Bachelor’s degree in Accounting, Finance, or Business Administration (or equivalent experience). 
• Experience: Minimum 3 years of proven accounting and office management experience. 
• Tech Skills: High proficiency with QuickBooks and Microsoft Office Suite (advanced Excel skills preferred). 
• Skills: Strong attention to detail and ability to communicate effectively with project managers, vendors, and employees.