Accounting Manager

Job Description:

The Accounting Manager position requires an organized individual with experience in managing accounting processes and personnel. The Accounting Manager oversees the day-to-day accounting responsibilities for the council.  

Key Accountabilities:

1. Manage finance department: Effectively manage team members including continuous improvement, conducting regular one-on-one meetings, team meetings, on-going coaching and completion of performance effectiveness appraisal reports completed within established timeframes. Work cross-functionally and collaboratively in a positive and supportive manner. 
2. Financial management accountability 

• Manage day-to-day accounting responsibilities 

-Complete the monthly closing by the 8th business day after each month-end, for all months except September and October.  September to be completed by audit timeline and revised as per the audit. October to be completed by the 15th business day after month-end. 

-Complete assigned reconciliations, review and coordination of month-end journal entries and closing procedures. Review reconciliations prepared by team members.  

-Prepare internal monthly consolidated financial statements for management and Board of Directors.  

• Oversee the financial recording and reporting for funds received, including United Way, grants, and all other temporarily restricted assets.

-Maintain detailed records on all donor restricted funds to ensure proper use and timely completion of required reporting.  

-Consult with department managers on proper use of donor restricted funds 

• Assist the CFO with completing the annual budget process according to the defined annual budget timelines. 

-Work with Senior Accountant on holding monthly budget meetings with budget managers. Use information obtained during monthly meetings to provide updated projections for annual budget and explanation of variances.  

-Maintain updated department budget reports to review with managers and to update the council-wide annual projections monthly  -Develop a thorough understanding of the budget process as a backup to CFO 

• Assist the CFO with the preparation and completion of the annual audit report and 990 tax return  

-Set deadlines and hold finance team members accountable to accurately complete yearend responsibilities within the established audit timeline developed 

-Manage audit work papers preparation during the audit process.

-Learn the components of the 990 and audit reports, including footnotes and what to review for finalization  

• Oversee financial management of product programs and special fundraising events 

-Review and reconcile all transactions 

-Prepare banking transactions, including but not limited to, product program ACHs and special fundraising event batch charges 

-Provide council level customer service support to troops, volunteers, and other departments   

 3. Risk Management accountability 

• Monitor compliance with internal controls and all financial policies and procedures by council staff and key volunteers regarding assets, inventory, and payroll. 
• Business Lines Insurance 

-Prepare annual renewal documents for CFO’s review two weeks prior to the agent’s time requirements 

-Perform the day-to-day requirements of claim reporting and processing keeping the CFO and insurance agent informed of all activities and potential risks 

-Review and file all requests for certificates of insurance proof and new drivers with insurance representative  

 4. Maintain a finance department written procedures manual  

• Manual should include timelines/deadlines, adequate internal control processes, document names and locations, all fiscal board policies 
• Develop a formatted template to be used consistently throughout the manual  
• Adopt the formatted template to current written procedures  
• Work with other team members to complete or update written procedures for any responsibilities/areas that haven’t been developed or need updated  
• Annually review processes and evaluate at least three major accounting processes to streamline and simplify 

• Bachelor’s degree in accounting, finance, or equivalent required  
• 5 years of accounting experience  
• Demonstrated leadership and management ability 
• Knowledge of U.S. GAAP and financial reporting requirements  
• Excellent time management skills and able to prioritize multiple projects while being detail-oriented and organized 
• Attention to detail and problem-solving skills 
• Excellent written and verbal communication skills 
• Strong organizational and planning skills 
• Works well under pressure, meeting deadlines consistently 
• Must display high integrity 
• High degree of initiative and ability to work independently 
• Proficient in Microsoft Office, Excel, and Outlook 
• Clean driving record and insurable in accordance with Girl Scouts insurance policy