Accounting Manager

Job Description

The Accounting Manager is responsible for managing and integrating the firm’s core accounting functions, including general ledger, billing, and accounts payable operations. Reporting directly to the Controller, this role ensures the accuracy, integrity, and timeliness of financial data while maintaining compliance with law firm accounting standards, internal controls, and firm policies. This position requires advanced technical accounting expertise within a legal or professional services environment, hands-on system knowledge (Aderant preferred), and proven supervisory experience.

Primary Responsibilities

General Ledger & Financial Close

• Manage general ledger operations, including journal entries, account analysis, reconciliations, and month-end and year-end close.
• Ensure completeness and accuracy of financial records in accordance with established accounting policies and internal controls.
• Support audits, financial reviews, and ad hoc reporting requests.
• Oversee firm-specific accounting requirements.

Billing & Revenue Accounting

• Oversee end-to-end billing operations, including monthly billing cycles, write-offs, bill cancellations, and application of funds.
• Review and approve billing adjustments; ensure proper authorization and documentation.
• Research and resolve complex billing, origination, timekeeping, and contingent matter issues in Aderant.
• Partner with attorneys and firm leadership to address billing inquiries and ensure compliance with firm billing policies.

Accounts Payable & Disbursements

• Oversee accounts payable processing, including vendor payments, employee reimbursements, and p-card expense processing.
• Ensure firm payables are properly coded to the general ledger and comply with internal approval controls.
• Supervise client disbursement entries and ensure accuracy and compliance with firm requirements.
• Manage vendor setup, compliance, and reporting; resolve vendor-related inquiries.
• Drive continuous improvement initiatives to enhance accounts payable efficiency and controls.

Systems, Controls & Process Improvement

• Maintain advanced functional knowledge of Aderant accounting and billing modules.
• Evaluate, document, and improve accounting workflows, controls, and procedures.
• Support system enhancements, reporting improvements, and integration efforts.
• Ensure consistent application of firm accounting standards across departments and offices.

Leadership & Supervision

• Supervise accounting, billing, and accounts payable personnel, including workload management and performance oversight.
• Review staff work product for accuracy, completeness, and compliance with firm standards.
• Train and onboard new team members; establish best practices and standard operating procedures.
• Ensure adequate coverage during staff absences and peak processing periods.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting
• Active CPA license
• 10+ years of progressive accounting experience with significant law firm or professional services exposure.
• 7+ years of management or supervisory experience.

Technical Skills

• Extensive knowledge of law firm accounting, billing, and accounts payable processes.
• Advanced proficiency in Aderant or comparable legal accounting systems.
• Strong Excel skills including reconciliations and financial analysis.
• Ability to manage complex accounting and billing issues.

Professional Attributes

• High level of technical accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to exercise sound judgment and operate independently within established policies.
• Professional communication skills; ability to interact effectively with attorneys and senior leadership.
• Commitment to confidentiality and ethical standards.