Accounting Manager

Position Summary

The Accounting Manager is responsible for overseeing the daily accounting operations of the community, including general accounting, accounts payable, payroll, and resident billing. This role ensures accurate financial reporting, regulatory compliance, and timely processing of all financial transactions. The Accounting Manager also plays a key role in process improvement, cross-functional coordination, and supporting departmental budget management.

Key Responsibilities

General Accounting (GA)

• Perform and oversee cash sheet reconciliations to ensure accuracy and completeness of daily cash activity
• Manage clearing of outstanding checks and resolve discrepancies
• Analyze and report on department head (DH) budget variances in expenses, providing insights and recommendations to department heads, including mid-month review of spenddown tool.
• Maintain and oversee Resident Activity Fund, including deposits and tracking

• Support implementation and adherence to new financial processes and controls
• Assists with 1099 preparation at the end of the year.
• Attends weekly Leadership Luncheon

Accounts Payable (AP)

• Supervise Accounts Payable Coordinator
• Execute AP close process
• Review, generate, and process check runs and AP reports
• Perform credit card reconciliation and ensure timely resolution of discrepancies

• Post and manage utility expenses (e.g., Con Edison, water bills) in the accounting system, including ACH processing
• Compares accounts payable invoice payments to payment check register to ensure accuracy and timeliness of payments.
• Generate and distribute payroll and overtime reports to leadership
• Assists in process and reconciling payroll and filing all related federal, state and local tax returns.
• Answers payroll inquiries and resolve discrepancies as they arise

Payroll

• Enter and/or approve payroll corrections, adjustments, and special requests
• Monitor and validate employee timecards for accuracy and compliance

Resident Billing & Accounts Receivable

• Process and distribute resident monthly statements (print and electronic delivery)
• Post and apply resident payments accurately to individual accounts
• Manage and reconcile ancillary charges, including Life Enrichment and HPCC program expenses billed to residents
• Maintain and monitor service fees (e.g., Full Count programs) and address resident billing inquiries
• Coordinate and process resident account transitions, including move-ins, transfers (temporary stays), and move-outs
• Investigate and resolve resident statement concerns

Deposits & Admissions Support

• Manage waitlist deposits, ensuring proper application of payments within system platforms
• Coordinate with Marketing and Admissions to ensure accurate resident demographic and financial data entry

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required
• 5+ years of progressive accounting experience, preferably in healthcare, senior living, or hospitality
• Prior supervisory experience strongly preferred
• Strong knowledge of general ledger, AP/AR, payroll, and financial reporting
• Experience with accounting and resident management systems (e.g., Oracle, PCC, or similar platforms) preferred
• Advanced proficiency in Microsoft Excel and financial systems

Core Competencies

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Excellent problem-solving and analytical skills
• Strong communication and interpersonal skills

• High level of integrity and professionalism
• Ability to lead, train, and develop team members