Accounting Lead Clerk

Under the direction of the Chief Financial Officer and in collaboration with other departments & cooperative team members, the Lead Accounting Clerk will assist in all aspects relating to accounting and financials of La Montañita Food Cooperative. 

The Lead Accounting Clerk's responsibilities will include such task as keeping financial records updated, preparing reports and reconciling bank statements. The Lead Accounting Clerk will run accounting software programs to process business transactions, like accounts payable and receivable, disbursements, expense vouchers and receipts. Success in this role will be dependent on the ability to be familiar with all accounting procedures, have a flair for numbers and provide excellent customer service. The Lead Accounting Clerk will also mentor and train accounting clerks.

SOME ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: 

General accounts receivable functions:

• Prepare and submit customer invoices.
• Code, post and receipt payments.
• Prepare and coordinate deposit activities.
• Perform all necessary account, bank and other reconciliations.
• Monitor customer accounts for non-payment and delayed payment.

General accounts payable functions:

• Check, verify and process invoices.
• Prepare payments for signature.
• Sort, code and enter accounts payable data.
• Analyze discrepancies and unpaid invoices.
• Maintain vendor files.

General support functions:

• Update, verify and maintain accounting journals and ledgers and other financial records.
• Assist in month end reporting procedures.
• Find and use accounting data to resolve accounting problems and discrepancies.
• Perform filing and general administrative tasks.
• Liaise with other departments/customers/vendors.

Additional functions of Lead:

• Mentor and train new accounting clerks.
• Process and perform all steps to ensure payroll is completed accurately and timely.
• Monitors and addresses payroll deductions and corrections, along with payroll audits and reporting.
• Works and ensures quarterly payroll taxes and any other company payroll items are completed with CFO.
• Assist the assistant controller in preparation of year end 1099 processing and other year end items as needed.
• Able to understand the double entry accounting system and advance knowledge to make routine journal entries and journal entry adjustments in a variety of applications.

REQUIRED QUALIFICATIONS & ATTRIBUTES: 

• High School diploma or GED.
• 1- 2 years experience performing accounts payable and receivables.
• 1- 2 years experience of data entry and running financial reports.
• 1- 2 years payroll experience.
• Familiarity with bookkeeping and basic accounting procedures.
• Strong oral and written communication skills; speak clearly and persuasively in positive or negative situations; actively listen and get clarification; write clearly and informatively; read and interpret information accurately.
• Strong computer skills required including the use of all Microsoft Office platforms, databases and accounting software.
• Ability to work flexible schedule (weekday/weekend and daytime/evening shifts as needed).
• Ability to adhere and follow safety and wellness guidelines. Safety Conscious and adhering to required PPE (Personal Protective Equipment) is required.
• Excellent verbal and written communication skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to adapt to changes in the work environment, industry with a calm professional demeanor.
• Ability to provide outstanding customer service
• Dependable, reliable and self-motivated
• Able to work with a diverse group of people, team player.
• Professional appearance and manner