POSITION SUMMARY

The Accounting Generalist reports to the Accounting Manager, Grants & Contracts and supports all areas of the Accounting Department.

The Accounting Generalist is responsible to perform Accounts Payable, Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures that the daily accounting is processed in an accurate and timely manner. This is a key position in the separation of duties and internal control and compliance goals of the agency.

DUTIES AND RESPONSIBILITIES

1. Data entry and process duties to support accounts payable, accounts receivable, grants and contracts, and payroll functions. Database maintenance as assigned.
2. File management responsibilities of vendor, grants and payroll files. This includes handling confidential and otherwise sensitive company documents.
3. Under direction of the Grants & Contracts, Accounting Manager, process and compose fiscal correspondence/reports in a timely manner. Reports include, but not limited to billings, vendor maintenance, and business property taxes by site, fiscal deadlines, and various internal and external requests.
4. Create and modify documents using Microsoft Office applications.
5. Provide and support, under the supervision of the Grants & Contracts, Accounting Manager for annual audit schedules and for various funding source site visits.
6. Provide fiscal support for ledger reconciliation as needed.
7. Maintain the appearance and general organization of the office area.
8. Support department as needed with administrative duties in the absence of an accounting assistant. (Coping, scanning, ordering, scheduling, and planning of events.)
9. Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
10. Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches.
11. Works extremely well under pressure to meet multiple and often competing deadlines.
12. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.
13. Weekly Accounts Payable process: review and approve agency requisitions, supporting documentation, authorizations and proper use of ledger.
14. Create and maintain a weekly Accounts Payable invoicing batch. Assist in weekly AP check run.
15. Keep accurate records of outgoing (AP) payments in archive systems.
16. Deposit incoming checks into appropriate bank accounts.
17. Account for and keep accurate records in MIP and archive systems, of receivables made by check and ACH. Ensure that processed receivables are applied to the appropriate ledger.
18. Produce timely monthly/quarterly invoices and vouchers for Grants and Contracts.
19. Under direction of the Grants and Contracts, Accounting Manager ensure that fiscal compliance is met on contracts.
20. Follow up with appropriate persons as needed to ensure accuracy of all responsibilities detailed in above duties. (1 through 19)
21. Other duties as assigned by Supervisor.

MINIMUM QUALIFICATIONS

1. Must be able to pass both Accounting and Computer proficiency tests.
2. Bachelor's degree is required.
3. Competent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. Experience with Accounting Software Abila/MIP Systems strongly preferred.
4. Experience with web based time, attendance, staff training, and development system strongly preferred.
5. Problem solving-identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
6. Customer Service-manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service.
7. Oral and written communication- speaks clearly and persuasively in positive or negative situations.
8. Completes written notes and other formal communications skillfully and professionally.
9. Planning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
10. Ability to adapt to changes in the work environment
11. Manages competing demands and is able to deal with frequent change, delays or unexpected events.
12. Employee Safety: Safely performs all duties; follows required protective protocols to ensure personal safety as well the safety of others.
13. Quality Improvement:Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.
14. HIPAA: Keep all protected health information (PHI) confidential and abide by HIPAA policies for the release and disclosure of any PHI. Will report unauthorized use of disclosure of PHI immediately, to supervisor or HIPAA security officer.