Accounting Generalist II

Western States Envelope and Label Company brings over 115 years of experience to its clients, providing high-quality envelopes, labels, and packaging that meet and exceed expectations. Our machines can create envelopes from 1”x1" to 22”x27" in a variety of styles. Plus, we have over 150 million envelopes in inventory ready to ship immediately. Since opening for business in 1908, we have remained focused on our customers and employees. Goals, daily targets, invaluable employee input, and continuous improvement have made us one of the largest envelope companies in the United States!

Are you ready to play a crucial role in our production process? We're seeking a dedicated Accounting Generalist II to join our dynamic team. The Accounting Generalist II is a multifaceted support role handling daily operations across Accounts Receivable (AR), billing, credit, collections, and Accounts Payable (AP). This position requires a highly motivated self-starter who thrives in a fast-paced environment and can accurately multitask.

HERE'S WHAT MAKES WESTERN STATES A GREAT PLACE TO WORK:

• Competitive compensation: Regular pay raises and a comprehensive benefits package including 401(k) with company match.
• Work-life balance: 9 paid holidays to help you recharge and enjoy time with loved ones.
• Stability: Family-owned company since 1908!
• Growth potential: Join a company with a long history and a commitment to employee development.

WHAT DOES MY WORKDAY LOOK LIKE IN THIS ROLE?

• Accounts Receivable & Billing (Primary): Generate and distribute customer invoices/credits, process cash applications and electronic/credit card payments, and manage customer sales tax certificates.
• Credit & Collections Support (Primary): Conduct collection calls for past-due accounts, process credit applications for new/existing accounts (checking references and credit sites), and reconcile unapplied cash/credits.
• General Accounting: Update daily banking files, support monthly reconciliations, enter labor costing sheets, compile financial reports (sales, past dues, spend recaps), and back up sales tax filings.
• Accounts Payable & Admin Support: Assist with AP purchase order (PO) invoice keying, back up payment runs, provide mailroom support, and handle ad hoc projects.

• Traits: High attention to detail, strong accuracy, and the ability to manage multiple tasks in a fast-paced workflow environment.
• Technical Skills: Proficiency in Microsoft Excel and the broader Office Suite is preferred.
• Systems Experience: Prior experience with the IBM iSeries platform (AS400) or RPG-based ERP systems is highly preferred