Accounting Data Entry Specialist

Logistic Specialties, Inc. (LSI) delivers logistics, operational, and professional services that support government and commercial customers across the United States. Our employees play an important role in supporting mission-critical operations, including our partnership with CAL FIRE, where we provide procurement, warehousing, logistics, and administrative support to help keep resources moving efficiently. At LSI, we value integrity, accountability, teamwork, and a commitment to excellence in everything we do.

We are currently seeking an Accounting Data Entry Specialist to join our CAL FIRE support team in Sacramento, California. This role serves as a key member of the accounting and logistics team, helping ensure the timely and accurate processing of invoices, vendor payments, and billing activities that support critical operations.

Job Summary

The Accounting Data Entry Specialist responsibilities include collecting and entering data in databases and maintaining accurate records of valuable company accounting information. Our ideal candidate has necessary data entry skills, with an eye for detail and familiarity with spreadsheets and online forms and will work with our accounting, procurement, receiving, and logistics teams regularly.

Essential Job Responsibilities

• Record customer and account data by inputting text based and numerical information from source documents within time limits.
• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry and review data for deficiencies or errors, correct any incompatibilities if possible and check output.
• Research and obtain further information for incomplete documents.
• Follow up on placed orders and payments with vendors
• Negotiate terms with vendors.
• Continual tracking of all invoices/packing slips during all stages of completion
• Compile check numbers, update status into database. · Retrieve invoices, enter the database.
• Provide weekly billing reporting.
• Scan documents and print files when needed.
• Keep information confidential.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.
• Ensure proper use of office equipment and address any malfunctions.
• Other duties as assigned.

Skills/Abilities

• Typing speed and accuracy.
• Excellent knowledge of correct spelling, grammar, and punctuation. · Attention to detail.
• Must be willing to learn and be proficient in current and new software systems · Organization skills, with an ability to stay focused on assigned tasks.

Required Education and Experience 

• High School Diploma
• Experience with MS Office and data programs.
• Familiarity with administrative duties.
• Experience using office equipment, like fax machines and scanners.

Desired Qualifications

Previous experience as a Data Entry Clerk or similar position.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for keyboarding and data entry.
• Ability to communicate effectively in person, by telephone, and electronically.
• Occasionally lift and move up to 15 pounds.

Work Environment

This position is primarily performed in an office environment with regular interaction with accounting, procurement, receiving, and logistics personnel.

Compensation

What We Offer

At Logistic Specialties, Inc., we value our employees and are committed to providing competitive compensation and a comprehensive benefits package, which includes:

• Competitive pay starting at $26.00 per hour or more based on experience
• Medical, dental, and vision coverage
• Medical HRA & FSA options
• Company-paid life and AD&D insurance
• 401(k) with company match
• Paid time off and paid holidays
• Employee Assistance Program
• Professional development and growth opportunities

Logistic Specialties, Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and providing equal employment opportunities to all applicants and employees without regard to any characteristic protected by applicable federal, state, or local law.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Employment with Logistic Specialties, Inc. is contingent upon successfully completing all pre-employment requirements applicable to the position, including a background check, drug screening, and verification of employment eligibility, in accordance with applicable laws and contract requirements.

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Logistic Specialties, Inc. reserves the right to modify this job description at any time to meet business needs.