Accounting Coordinator

_{21st May, 2026}

Why You Will Love This Organization
Our client is a growing and highly respected fertility clinic located in Toronto, recognized for delivering compassionate, patient-centered fertility care and advanced reproductive treatment services. Their collaborative and welcoming environment is built around empathy, professionalism, and supporting patients through deeply personal and emotional journeys.
This organization has experienced significant growth following expanded government-funded IVF programs and continues to invest in operational excellence, patient experience, and team culture. Employees enjoy working in a supportive, social, and non-hierarchical environment where teamwork, kindness, and respect are highly valued.
The Impact You Will Have
As the Accounting Coordinator, you will play a critical role in supporting the clinic’s daily financial operations while serving as a compassionate and professional point of contact for patients navigating fertility treatments.
This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys balancing accounting responsibilities with patient interaction, and takes pride in delivering highly accurate financial administration. You will help ensure seamless billing, collections, reporting, and accounting coordination across multiple physicians and clinic services while supporting an exceptional patient experience.
What You Will Do

• Manage full-cycle Accounts Receivable, including patient invoicing, payment processing, collections, bank deposits, and reconciliation activities
• Coordinate Accounts Payable functions, including vendor payments, EFTs, wire transfers, cheque processing, and bill entry into QuickBooks Online
• Support complex OHIP billing activities for multiple physicians, including claim creation, remittance processing, reconciliation, and billing corrections
• Reconcile multiple bank accounts, credit cards, physician billings, and clinic-related transactions
• Monitor and maintain inventory levels for clinic medications and supplies
• Assist with Transfer Payment Agreement (TPA) reporting and additional government-related financial reporting requirements
• Maintain petty cash balances and support daily financial tracking activities
• Coordinate with clinical and administrative teams regarding patient payments, scheduling, and billing inquiries
• Order office and clinic supplies as required
• Support year-end accounting activities and provide additional administrative/accounting support as needed
• Deliver empathetic, patient-focused service while always maintaining professionalism and confidentiality

• Previous experience in an Accounting Coordinator, medical billing, bookkeeping, or healthcare accounting position
• Strong hands-on experience using QuickBooks Online (required)
• Experience with OHIP billing, medical billing codes, or healthcare billing processes is strongly preferred
• Experience with electronic medical record systems such as TELUS PS Suites is considered a strong asset
• Comfortable working directly with patients in a professional, compassionate, and service-oriented environment
• Strong reconciliation, accounts payable, and accounts receivable experience
• Excellent attention to detail with strong organizational and multitasking abilities
• Ability to work effectively in a fast-paced clinical environment with competing priorities
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
• Previous experience within a fertility clinic, medical clinic, optometry clinic, naturopathic clinic, or other private healthcare setting is considered an asset

• Collaborative, patient-centered healthcare environment
• Full-time permanent opportunity
• Located on-site in Toronto, Ontario
• Monday to Friday schedule, 7:00 AM – 3:00 PM
• 37 ½ -hour work week
• Additional hours above 37 ½ hours are provided as banked time