Accounting Coordinator - Part Time

The Accounting Coordinator provides accurate and efficient transaction processing while supporting the daily operations of the Finance Department. This position serves as the primary administrator for routine accounting functions, ensuring financial transactions are processed in a timely manner, records are maintained accurately, and exceptional customer service is provided to internal and external stakeholders. 

Accounts Payable

• Process accounts payable in accordance with organizational policies and established deadlines.
• Review invoices for completeness and proper documentation prior to processing.
• Maintain vendor records and supporting documentation.
• Coordinate payment processing and respond to routine vendor inquiries.

Accounts Receivable & Cash Receipts

• Process customer payments, cash receipts, ACH/EFT transactions, and bank deposits while maintaining accurate supporting documentation.
• Assist with collection, follow-up, and other accounts receivable activities as assigned.

Daily Accounting Operations

• Process and reconcile corporate credit card transactions.
•  Process employee expense reimbursements.
• Prepare manual checks.
• Record daily banking activity.
• Retrieve, sort, and distribute Finance Department mail.
• Process incoming checks and supporting documentation.

Finance Administrative Support

• Provide administrative and operational support to the Finance Department, including assistance with special projects and other accounting duties as assigned.

Professional Ownership & Initiative

• Demonstrate ownership by proactively identifying issues, recommending solutions, and taking appropriate action within the scope of the position while keeping leadership informed of significant matters.
• Anticipate department needs and contribute to team success by offering assistance, sharing knowledge, and following through on commitments.
• Exercise sound judgment in determining when decisions can be made independently and when leadership should be consulted.
• Foster a collaborative, service-oriented environment through open communication, accountability, continuous learning, and a commitment to improving financial processes.
• Participate in Finance Department cross-training and professional development activities.

QUALIFICATIONS

• Associate's degree or Bachelor's degree preferred. Relevant accounting or bookkeeping experience is also valued.
• One or more years of experience in accounting, bookkeeping, accounts payable, accounts receivable, or administrative accounting preferred.
• Experience processing financial transactions with accuracy and attention to detail.
• Proficiency in Microsoft Excel.
• Experience with accounting software and cloud-based financial systems preferred

KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting established deadlines.
• Strong customer service and communication skills.
• Ability to work independently and collaboratively within a team environment.
• Demonstrated initiative, sound judgment, and commitment to continuous improvement.
• Commitment to maintaining confidentiality and handling sensitive financial information with discretion.

PHYSICAL DEMANDS

The work involves normal physical activity associated with an office environment. Must be able to lift up to 15 pounds.

WORK ENVIRONMENT & SCHEDULE

The work is performed primarily in a professional office environment. This position is expected to work approximately 20 hours per week, with flexibility to increase hours as organizational

needs require. Occasional additional hours may be necessary to support month-end close, audit activities, or other departmental priorities.

  The Action Center's policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. The Action Center also prohibits harassment of applicants and employees based on any of these protected categories.