Accounting Coordinator

The Accounting Coordinator supports the daily financial operations of JTM Construction and serves as a key member of the Accounting Team. This position is responsible for processing transactions, maintaining accurate financial records, supporting accounts payable and accounts receivable functions, and providing administrative support to ensure the efficient operation of the accounting department.

The ideal candidate is highly organized, detail-oriented, and committed to accuracy. This role requires strong communication skills, the ability to manage multiple priorities, and a collaborative approach to supporting internal departments and external business partners.

The Accounting Coordinator is a non-exempt position, eligible for overtime and reporting to the Controller. The full salary range for this position is $82,000 – $100,000, depending on direct professional experience and qualifications. 

BENEFITS

JTM Construction, Inc. offers a competitive benefits package for qualified salaried employees.

• Eight (8) paid holidays, a minimum of three (3) weeks Paid Time Off.
• Paid time off to volunteer.
• A comprehensive healthcare plan (medical, dental, vision, life, AD&D, and EAP).
• Paid Parental Leave, Bereavement Leave.
• 4% safe harbor weekly 401K match plus discretionary profit sharing.
• Bonuses are based upon corporate and personal performance and typically range from 3% - 10% of base earnings.

RESPONSIBILITIES

• Financial Record Maintenance: Ensure accurate and timely recording of all financial transactions, including accounts payable, accounts receivable, and general ledger entries. 
• Reconciliation: Perform regular reconciliations of bank accounts, credit card statements, and other financial records to ensure accuracy and compliance.
• Collaboration: Work closely with other departments, including project management, procurement, and human resources, to support overall business objectives.
• Cross train with other accounting team members on all accounting functions

Accounts Payable

• Process vendor invoices and ensure timely and accurate payment.
• Verify invoices, coding, approvals, and supporting documentation.
• Respond to vendor inquiries and resolve payment discrepancies.
• Maintain organized electronic and physical accounting records.

Accounts Receivable

• Assist with customer invoicing and collections activities.
• Monitor outstanding receivables and communicate with customers regarding payment status.
• Research and resolve billing discrepancies.
• Financial recordkeeping
• Enter financial data and maintain accounting records in accounting software.
• Assist with monthly account reconciliations, including bank and credit card accounts.
• Support month-end and year-end closing activities.
• Maintain filing systems and documentation for audits and compliance purposes.

Compliance & Internal Controls

• Follow established accounting procedures and internal controls.
• Ensure transactions comply with company policies and regulatory requirements.
• Support internal and external audit requests by gathering documentation and information.

Team Collaboration

• Partner with Project Management, Human Resources, Operations, and other departments to resolve accounting-related issues.
• Provide exceptional customer service to employees, vendors, customers, and business partners.
• Participate in process improvement initiatives to increase efficiency and accuracy.

 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time. 

REQUIRED SKILLS AND QUALIFICATIONS

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• Minimum 2 years of accounting, bookkeeping, payroll, or financial administration experience.
• Proficiency with Microsoft Office, including Excel.
• Experience with accounting software systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple priorities and meet deadlines.
• Excellent analytical, organizational, and problem-solving skills. Strong attention to detail and accuracy.
• Effective written and verbal communication skills. Ability to communicate complex financial information clearly and concisely.
• Ability to work independently and as part of a team. Strong work ethic and integrity. Ability to manage multiple priorities and meet deadlines.

PHYSICAL REQUIREMENTS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Regular, predictable attendance is required.
• Ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• Ability to remain in stationary position at a computer terminal for an extended period.
• Operate a computer and other office productivity machinery, such as a copy machine, and computer printer.
• Productive in an office environment that is subject to frequent interruptions including moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Must be able to wear personal protective gear.
• Light to moderate lifting may be required.
• Occasionally move about inside the office.

JTM Construction, Inc. is an Equal Opportunity Employer and fully complies with all applicable federal, state, and local laws and regulations. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.