Accounting Coordinator

The City of Hutchinson is seeking a detail-oriented and dependable part-time Accounting Coordinator to join the Finance Department. This position performs a variety of para-professional bookkeeping and accounting support duties, with primary responsibility for bid and purchasing functions, and backup support for accounts payable, accounts receivable, budget preparation, financial reporting, and utility billing accounting functions. FIN Accounting Coordinator TAG FINAL 7-15-26.docx

This is an excellent opportunity for an experienced accounting or administrative professional who enjoys working with financial systems, supporting internal departments, maintaining accurate records, and helping ensure compliance with municipal purchasing and accounting procedures.

Key Responsibilities

The Accounting Coordinator will assist with a broad range of Finance Department functions, including:

Purchasing and Bid Support

• Assist City employees and departments with the financial reporting system and provide end-user training.
• Prepare, post, tabulate, analyze, and award bids.
• Schedule and conduct pre-bid meetings and bid openings.
• Ensure compliance with purchasing policies and vendor tax-exempt requirements.
• Prepare and maintain contracts, bid records, purchase orders, invoices, and related documentation.
• Assist with disposal of City property through auctions, including documentation, payment receipt, equipment inquiries, and buyer pick-up coordination.

Accounts Payable Support

• Review electronically submitted accounts payable invoices for accuracy, approvals, and required attachments.
• Assist with weekly accounts payable check processing.
• Administer the City's purchasing card program, including ordering, issuing, training, monitoring, reconciliation, and random audits.
• Manage travel requests in accordance with City travel policies.
• Maintain vendor files, including W-9 documentation, and apply working knowledge of IRS 1099 requirements.
• Respond to questions and resolve issues related to requisitions, purchase orders, vendors, customers, and purchasing card transactions.

Accounts Receivable and Financial Support

• Reconcile funds received from City departments against software reports.
• Research and resolve discrepancies.
• Record funds in accounting software.
• Balance daily receipts and prepare banking deposits.
• Assist with daily banking reconciliation duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• Minimum of 5–7 years of accounting, bookkeeping, and/or administrative assistant experience.
• Valid Kansas Driver's License with an acceptable driving record. FIN Accounting Coordinator Preferred Qualifications

• Some college coursework in accounting.
• Experience in municipal accounting or a similar governmental accounting environment.

Knowledge, Skills, and Abilities

The ideal candidate will bring:

• High proficiency with Microsoft Office Suite, particularly Excel and Word.
• Knowledge of general accounting, financial reporting, and administrative principles.
• Familiarity with purchasing policies, accounts payable procedures, budget processes, and fiscal management.
• Knowledge of IRS W-9 and 1099 requirements.
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, meet deadlines, and maintain accurate financial records.
• Ability to work independently, use sound judgment, identify discrepancies, analyze financial information, and solve problems.
• Excellent attention to detail and accuracy.
• Clear verbal and written communication skills.
• Ability to maintain confidentiality when handling sensitive information.
• A collaborative, professional approach when working with employees, departments, vendors, and external customers. FIN Accounting Coordinator

Work Environment

This position primarily works in an office environment and uses standard office equipment, including a computer, telephone, copier, scanner, and related software applications. The role requires regular use of Microsoft Office applications and frequent interaction with City staff, departments, vendors, and members of the public.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join the City of Hutchinson?

As part of the City's Finance Department, the Accounting Coordinator plays an important role in supporting responsible stewardship of public funds, accurate financial operations, and effective service to City departments and the community

The City of Hutchinson is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.