Accounting Coordinator

Additional Considerations (if any):

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At Amber Specialty Pharmacy, our commitment to patient care is unmatched. Enjoy fulfillment in a career where you have the opportunity to make a positive impact on patients with complex and chronic conditions.

• Hours: Monday-Friday (40 hours per week)

• Six paid holidays

• Must pass post-offer, pre-employment drug and background tests as allowed by state, federal, local ordinance, statutes and licensing/accreditation requirements.

Amber Specialty Pharmacy

Job Title: Accounting Coordinator

Department: Finance

FLSA: Non-Exempt

General Functions:

The Accounting Coordinator will work with departments throughout the company to assist with financial responsibilities. Duties include assisting with financial records following generally accepted accounting principles, accounts payable, financial reporting and analysis, bank deposits, payments, employee expense accounting and payment, and data entry. General administrative responsibilities are also job requirements, including answering phones, filing, and scanning documents.

Reporting Relations

Reports to: Director, Financial Reporting

Direct Reports: None

Primary Duties and Responsibilities:

• Maintains Accounts Payable ledger, including entering invoices, credit memos, payment of invoices (check, credit card, or ACH), attaching check stubs, and mailing checks.
• Assists with preparing month-end reporting journal entries and reconciliations, including but not limited to revenue reports, aging reports of receivables, variance reporting, and sales and use tax.
• Prepares daily bank deposits and transmits them to the financial institution.
• Initiates and enters, and records ACH information and payments.
• Records electronic payment information as it is received.
• Runs and exports reports from the pharmacy operations system.
• Conducts monthly reconciliation of the company’s commercial credit card program.
• Prepares weekly and monthly gross profit analysis reports.
• Assist in preparing and filing various state and federal surveys and reports.
• Displays leadership skills and a positive demeanor and is approachable by other team members at all times.
• This is an office-based position.

Professional Competencies:

• Advanced knowledge of MS Excel preferred
• Proficient with MS Word, Outlook, and accounting software
• Knowledge of finance, accounting, budgeting, and cost control principles, including Generally Accepted Accounting Principles preferred
• Attention to detail with emphasis on organizational skills
• Self-initiative
• Ability to work with all levels of internal management and staff, as well as outside clients and vendors
• Knowledge of automated financial and accounting reporting systems preferred
• Knowledge of federal and state financial regulations preferred
• Demonstrated ability to meet tight deadlines

Educational and Experience Requirements:

• Bachelor’s degree in Accounting or a related field preferred
• HIPAA trained and the ability to work with and protect highly confidential patient and employee information
• Working knowledge of the healthcare industry
• Two or more years of similar or related work experience preferred

Physical Requirements:

• Must be able to remain in a stationary position –up to 90% of the time
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and traverse conferences, meetings, and remote events
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
• The ability to observe details at close range (within a few feet of the observer)

Working Conditions:

• Normal office environment.

Equipment Used to Perform the Job:

• Computers, keyboards, mouse, monitors, fax, and/or headsets for phone work. Software specific to the position, including but not limited to Microsoft Outlook and Skype. Must lift and traverse the area to move paper and supplies to use the equipment.

Contacts:

• Frequently interact with co-workers, intradepartmental staff of the Company, managers, leaders, Vendors, and customers.

Confidentiality:

• The position Interactions with medical personnel and patients and accesses proprietary and medical (HIPAA) information in various interactions and matters.

This position is required to complete background checks, including drug testing, criminal conviction history, references, OIG, and other relevant information as allowed by city, state, agency, organizations, or federal requirements/law.

Candidates must be able to pass a pre-employment drug test, background check, and health screening (if applicable).

Apply now and join our mission to provide exceptional patient care!