Accounting Coordinator

Transactional Processes

• Generate, review and/or submit invoices, payments, purchase/standing orders, overdue notices, corporate expenses and project pass-throughs and draws, ensuring accuracy of data and that documents are completed in accordance with corporate, accounting, project and regulatory guidelines.
• Investigate payment/billing queries from staff, project teams, project sites, sponsors and/or external vendors to resolve payment or billing discrepancies.

Project Finance

• Coordinate, monitor and process project site payments and recoverable expenses, including preparing site payments, logging site activity and creating site activity reports, written payment acknowledgements
• Respond to payment inquiries from sites, sponsors and project teams
• Create and distribute Regulatory (Sunshine reports), ad hoc departmental and/or project reports upon request.

Finance Support

• Respond to general inquiries, prepare and/or process journal entries and perform account reconciliations (accounts receivable and/or accounts payable) under the direction of the Sr. Manager, Accounting and/or Manager, Procurement, or other Finance team members
• Assist Sr. Manager, Accounting and/or Manager, Procurement, or other Finance team members with more complex (e.g. general ledger) reconciliations,
• Perform financial system testing activities on an as needed basis
• Provide training to internal users of financial systems in the proper use, or completion of, financial systems and processes.
• Manager user profiles (user setup and maintenance) in accounting systems
• Act as functional backup during the absence of other Accounting Coordinators.

Projects

• Support various special and ad hoc projects, including testing and documentation of processes.
• Identify and communicate opportunities for improvement with Finance team leadership
• Implement process improvements as directed.

Qualifications

• Applicants should have a minimum of a one-to-two-year post-secondary certification in a relevant field of study, or a minimum of one to three years of related work experience with ongoing training.
• An accounting specialty preferred.
• The successful candidate must exhibit the following skills: self-motivation with strong communication skills and a commitment to achieving positive results. Strong attention to detail and keenness to understand the importance of building collaborative relationships to achieve results. Ability to engage in continuous learning and self-development. Ability to continually foster teamwork. 

•  *Accommodations for job applicants with disabilities are available upon request