Accounting Clerk

Position Summary 

General Function: Responsible scanning, opening AP invoice mail. Assist with all PaperSave Workflow invoice entry information.  Assist with all Auto Pay and pending approval invoice Data Entry.  Back up data entry of PO invoices. Assist with maintenance of accounting records, handle shipping, metro mail and mailed AP checks.

Qualifications and Experience

• Computer literate with knowledge of Microsoft Office products is essential

• Good analytical Skills are necessary

• Ability to work independently and to structure work assignments is essential

• Excellent verbal and writing skills are essential.  The ability to communicate with individuals at all levels is required

• Proven ability to drive organization change, and excellent leadership

• Demonstrate experience in identifying end-to-end business process, and structuring workflows to support those processes

• Thorough, detailed, insists on accuracy and strives for excellence

• Exceptional organizational and time management skills

• Able to anticipate, initiate, and structure work to be performed

• Commitment to a healthy lifestyle

• Excellent research skills

• Ability to work in a team environment

Position Competencies

Key Result Areas (Priority Rating: A / Percentage of time: 18%)

Maintain Accounting Records

• Date Stamp U.S mail

• Scan U.S mail to proper Queues

• U.S Stamp all outgoing mail

• Review all check stubs and make folders

• Pull and re-file backups for AP team as needed

• Assist in pulling backups for all Audits when needed (GL)

Key Result Areas (Priority Rating: A / Percentage of time: 80%)

Maintain / Data Entry of branches Queues

• Preparer PaperSave Workflow invoice entry of all invoice information for AP to Audit before forwarding to Centers 

• Data Entry of all regular pending invoices

• Data entry of All Auto-Pays

• Back up for PO Data Entry

• Work as a team at all times

Key Result Areas (Priority Rating: C / Percentage of time: 2%)

Assist Accounts Payable Manager as needed.

• Assist with what’s needed in AP department

• All other duties assigned 

• Attend staff meetings and trainings as required.

• Uphold YMCA policies for safety, supervision, mandated reporting and risk management.

• Demonstrate the Six Pillars of Character (Trustworthiness, Citizenship, Respect, Responsibility, Caring, and Fairness) as well as the YMCA Core Values of caring, respect, honesty and responsibility in all dealings with members, guests, volunteers and fellow staff.

• Demonstrate competencies in and willingness to develop in the Cause Driven Leadership areas of mission advancement, collaboration, operational effectiveness and personal growth.

• All other duties as assigned by your supervisor.

YMCA LEADERSHIP COMPETENCIES

The Y’s Leadership Competency Model is comprised of 14 Leadership Competencies (leadership knowledge, skills, and behaviors required for success in the Y), organized by the four disciplines of Cause-Driven Leadership:

• Advancing Our Mission & Cause: Provide visionary leadership to the organization and to ensure that all resources are mobilized to adapt to new challenges and needs in the community

  • Competencies Include: Change Leadership, Engaging Community, Philanthropy, & Volunteerism

• Building Relationships: Connect people to the Y’s cause by developing inclusive relationships, partnerships and collaborations so that Ys can co-create solutions to pressing social needs

  • Competencies Include: Collaboration, Communication & Influence, & Inclusion

• Leading Operations: ensure relevance, effectiveness, and sustainability of the organization so that we can continue to fulfill our promise to the community

  • Competencies Include: Critical Thinking & Decision Making, Fiscal Management, Functional Expertise, Innovation, & Program/Project Management

• Developing & Inspiring Others: support the holistic development of self and others so that everyone can embrace the Y’s cause, sustain the Y’s culture, and inspire others to take individual and collective action to further our impact

  • Competencies Include: Emotional Maturity & Developing Self & Others

While all competencies are significant, the following are critical to success in this position:

• Engaging Community

• Communication & Influence

• Functional Expertise

• Developing Self & Others

MINIMUM QUALIFICATIONS

• EDUCATION: High school diploma preferred or Bachelor’s degree in Accounting, or related field preferred.
• SPECIALIZED SKILLS: Strong interpersonal and communication skills; ability to inspire others, handle multiple priorities, and work collaboratively across departments; proficiency in Microsoft Office and member management systems.
• RELATED EXPERIENCE: 1–2 years of experience in Accounting Services preferred. 

WORK ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

• You must have the physical, visual, and auditory ability to perform the essential functions of the job with or without reasonable accommodations.
• Must be able to stand for extended periods and lift up to 20 pounds.

Req # 3711