Accounting Clerk

About Our Companies: 
Ponte Winery, Ponte Vineyard Inn, Bottaia Winery are a family-owned hospitality and wine enterprise in the heart of Temecula Wine Country. Hawks View Winery operates in Oregon and is also part of the group. Together, our associates are dedicated to delivering excellent hospitality, outstanding food and wine, and memorable guest experiences across the properties.

Job Summary: 
The Part-Time Accounting and Payables Clerk is responsible for supporting the accounting team with a primary focus on accounts payable functions across our four entities. This role ensures accurate and timely processing of vendor invoices, maintains organized financial records, and assists with daily accounting tasks including data entry and reconciliations. The position requires attention to detail, organization, and the ability to collaborate with the accounting team while maintaining confidentiality. 

Schedule:

• Onsite. Monday-Friday Ideally 9:00am-1:00pm but an alternate 4-hour block during normal business hours will be considered.

Compensation: $25.00 hourly

Essential Duties & Responsibilities:

• Process and code vendor invoices accurately in accounting systems (QuickBooks Online and bill.com).
• Review, verify, and enter approved invoices for the four entities.
• Perform three-way matching where applicable (purchase order, receiving, invoice).
• Reconcile vendor statements and resolve discrepanciesin a timely manner.
• Assist with company credit card coding and reconciliations.
• Coordinate with the accounting team on invoice approvals and payment processing.
• Reconcile credit card transactions against POS and bank data.
• Support monthly accounts payable and bank reconciliations.
• Provide support for ad hoc accounting tasks and reporting.
• Collaborate with accounting and operations teams to ensure accuracy and completeness of data.
• Perform any other duties as assigned by your Manager.

Required Skills/Abilities:

• Strong understanding of accounts payable processes and basic accounting principles.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage recurring daily tasks efficiently.
• Proficiency in Microsoft Excel.
• Experience with QuickBooks Online and bill.com or other high end software required.
• Ability to handle sensitive financial information with confidentiality.
• Ability to work collaboratively– team player required.

Education and Experience:

• Associate’s degree in Accounting, Finance, or related field; equivalent work experience accepted.
• Minimum 3 years of accounting required, accounts payable experience preferred.
• Experience in hospitality, restaurant, winery, or multi-entity environments a plus.

Company Standards:

• Understand the Ponte Values, and Service Standards.
• Treat all associates and colleagues in a respectful manner.
• Exhibit integrity (honesty and truthfulness).