Accounting Clerk

Reports to: Controller / Senior Accountant

Compensation:
This position will be effective July 1, 2026, with an annual salary of $20,000. This position is expected to work approximately 20 hours per week and will report to the Controller/Senior Accountant. Due to the nature of the role, this position will be in person during regular office hours.

Duties: The Accounting Clerk is responsible for supporting the day-to-day financial operations of WBS, including but not limited to:

• Process and record accounts receivable and cash receipts, including tuition payments, deposits, and other incoming funds, ensuring accurate and timely posting.
• Assist with accounts payable by receiving, verifying, coding, and entering invoices and expense documentation in accordance with institutional policies.
• Perform routine data entry and posting of financial transactions in the accounting system, maintaining accurate and up to date financial records.
• Maintain organized financial records and filing systems, both electronic and paper, in compliance with record retention and audit requirements.
• Assist with bank deposits, petty cash activity, and basic reconciliations under the direction of the Controller.
• Prepare and distribute basic financial reports and summaries as requested to support month end and routine financial operations.
• Respond to routine billing and payment inquiries from students, vendors, and internal staff, referring complex issues to the Controller as appropriate.
• Support month end and audit preparation by gathering documentation, verifying transaction accuracy, and assisting with reconciliations.
• Maintain confidentiality of financial and student information and follow established internal controls and accounting procedures.
• Perform related clerical and accounting support duties as assigned to support efficient operation of the business office.
• Other administrative tasks as assigned

Preparation and Knowledge

• Associate or bachelor’s degree in a related field (recommended).
• Proficiency in Microsoft Word, Excel, donor database, and management experience.
• Strong verbal and written communication skills, interpersonal skills.
• Ability to present information concisely and effectively, both verbally and in writing, with attention to detail.
• Clarity and accuracy in communication.
• Ability to independently organize and prioritize work with little supervision.