Accounting Clerk

CLERICAL/SUPPORT STAFF

Accounting Clerk

Number of Openings:           1

Institution:                           Cleveland State Community College

Department:                         Finance

Reports to:                            Director of Accounting Services

Campus Location:                 Cleveland, Tennessee

Salary Range:                        $40,652-$41,444

Position Status:                     Non-Exempt / Full-Time

Moving Allowance:                N/A

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants: 

To be considered for a position at Cleveland State, you must complete an online application. Your skills, abilities, qualifications, and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following: 

• Attaching a resume does not substitute for completion of the application form.
• Part-time work experience is calculated at 50% of full-time experience. 

JOB SUMMARY

The Accounting Clerk supports the Finance Office by performing general account reconciliations, preparing journal entries, and assisting with student account tasks. The role also provides backup cashiering support and assists with daily office operations. In addition, the Accounting Clerk provides direct support to the Director of Accounting Services and helps with reporting, documentation, and other assigned tasks to ensure accurate and efficient financial operations.

MINIMUM REQUIREMENTS / QUALIFICATIONS

• Associate’s degree or higher from an accredited institution.
• Minimum of one (1) year of experience in any combination of:
• Accounting services (e.g., journal entry preparation/posting, account reconciliations, month-end/year-end closing, account maintenance, etc.).
• Student accounts (e.g., billing, posting, account statements, collections, etc.).
• Cashiering (e.g., payment processing, account updates, balancing, deposits, reconciling, etc.).

ESSENTIAL JOB FUNCTIONS

General Ledger & Transaction Processing (30%)

• Audit selected general ledger and student accounts for accuracy and compliance.
• Enter and post journal entries in the Banner finance system.
• Assist with preparation and processing of invoices.
• Prepare spreadsheets and supporting documentation for financial entries.

Student Accounts & Cashiering Support (25%)

• Communicate with students regarding account balances, refunds, and past due amounts.
• Assist with application of payment issues and account corrections.
• Prepare and record daily deposits in accordance with department procedures.
• Serve as backup for the Student Accounts Coordinator as needed.

Reconciliations, Reporting & Compliance (25%)

• Assist with account reconciliations and resolution of discrepancies.
• Participate in audit data collection and provide required documentation.
• Assist with year-end closing activities and reporting requirements.
• Support gathering of documents for contract approvals and compliance reviews.

Administrative Support & Special Projects (15%)

• Maintain department spreadsheets, records, and supporting financial documentation.
• Assist with process support and workflow improvements as needed.
• Participate in special projects as assigned.

Non-Essential Functions (5%)

• The Accounting Clerk will be required to meet standards now required or which may be      required by the Tennessee Board of Regents (TBR) and the Southern Association of Colleges and Schools (SACSCOC).
• May be required to achieve additional skill, knowledge, or credential levels.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND RESPONSIBILITIES

• Proficiency in Google Suite and Microsoft Suite for reporting, tracking, and documentation.

• Organize and manage multiple tasks efficiently to meet deadlines and ensure accurate reporting.
• Work independently and collaboratively with team members to achieve departmental goals.
• Build and maintain strong professional relationships with internal and external stakeholders.
• Communicate financial information clearly and effectively in both written and oral formats.
• Identify customer needs and deliver high-quality, responsive financial and accounting services.
• Maintain confidentiality and handle sensitive information in compliance with HIPAA (Health Insurance Portability and Accounting Act), FERPA (Family Educational Rights and Privacy Act), and institutional policies.

WORK ACTIVITIES & EQUIPMENT

Work activities routinely involve the use of standard office equipment, including computers, printers, copiers, scanners, telephones, and other related devices. Employees are expected to perform tasks such as data entry, document preparation, email communication, and report generation using these tools.

JOB LOCATION

This on-site position is based in the Finance department located in the Administration Building on the main campus of Cleveland State Community College in Cleveland, Tennessee. The role may involve travel within the college’s five-county service area and occasional travel to state meetings, conferences, and professional events. Travel across the service region for meetings and other activities may also be expected.

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Applicants may be subject to a background check and credit check.

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Cleveland State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/H.S.A.
• Wellness Incentive Program (if enrolled in health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401k with $50 match, 403b, and 457
• Fourteen (14) Paid Holidays/Year
• Sick and Annual Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

If you are interested, click on the link to apply. 

Applications can be assured full consideration if submitted by July 13, 2026.

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Human Resources Office
Telephone: 423-478-6203; FAX: 423-478-6257
Email: humanresources@clevelandstatecc.edu

Website: www.clevelandstatecc.edu

The following link will direct you to a reporting section of the college’s website:  How Do I Report