Accounting Clerk

Title: Accounting Clerk

FLSA Status: Non-Exempt                                        Employment Status: Full Time

Department: Accounting/ Finance                             Location: Marlborough / Hybrid Work Model Eligible

Reports To: Assistant Controller

SUMMARY:

Under the direction of the Assistant Controller, the Accounting Clerk is responsible for supporting the integrity and accuracy of the Bank’s general ledger through reconciliation, posting, and system maintenance activities. The role provides essential operational support to the accounting function, supports daily and month-end accounting operations, navigates interface processes, and collaborates across departments to ensure timely and accurate financial data.

This position contributes to departmental and Bank-wide initiatives, as well as upholds the Bank’s service culture and operational standards.

Following successful training and demonstrated proficiency, the role is eligible for a hybrid work arrangement, with defined on-site expectations. Consistent availability during core business hours is required, with additional approved hours as needed to meet deadlines and business needs.

ESSENTIAL DUTIES and RESPONSIBILITIES:

The requirements listed are representative of the knowledge, skill, and/or ability required.

In the performance of respective tasks and duties, the employee is expected to successfully perform quality work within deadlines with or without supervision; interact professionally with other employees, customers and suppliers; work effectively as a team contributor on all assignments; and work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Core Accounting Operations

• Perform and maintain general ledger account reconciliations, including month-end close processes
• Support daily and periodic general ledger postings and batch entries
• Assist in maintaining and improving the general ledger system and related interfaces
• Ensure accuracy, completeness, and timeliness of financial data and reconciliations

Process Execution & Support

• Manage reconciliation workflows and proactively identify and resolve discrepancies
• Support cross-functional accounting processes and data flows across departments
• Contribute to accounting-related projects and process improvements

Operational Effectiveness & Accountability

• Independently manage workload, prioritize tasks, and meet deadlines with minimal supervision
• Anticipate issues, develop action plans, and resolve obstacles proactively
• Utilize systems and tools effectively to enhance efficiency and accuracy

Compliance & Risk Management

• Maintain strict confidentiality and exercise discretion with sensitive financial information
• Ensure adherence to Bank policies, procedures, and regulatory requirements
  • In the performance of respective tasks and duties, the employee is expected to maintain knowledge of and ensure compliance with Bank Secrecy Act regulations and adhere to compliance procedures and internal/operational risk controls in accordance with all applicable regulatory standards, requirements and policies.
• Complete all required compliance training and apply internal controls in daily work

Team & Service Contributions

• Collaborate effectively with internal teams and serve as a resource within the Accounting Department
• Demonstrate professionalism and uphold the Bank’s core values and service standards
• Maintain consistent attendance and availability to support operational and customer service needs

LEVEL OF RESPONSIBILITY:

• Entry to early-career professional
• Works under general supervision
• Responsible for execution accuracy

EQUIPMENT REQUIRED:

• Smart Phone - To enable the MFA (Multi Factor Authentication) facilitating access to MSB systems.

HYBRID/REMOTE ENVIRONMENT:

• Your physical remote location must provide a dedicated workspace that is generally private, free from distractions, and provides adequate light to be regularly visible on video calls.
• You must have access to a reliable internet connection with adequate bandwidth to join Teams and other video calls.

SKILLS REQUIRED:            

• Associate’s or Bachelor’s degree in Accounting, Finance, or related course work and equivalent experience
• 1–3 years of accounting, bookkeeping, or financial operations experience in a financial institution preferred
• Knowledge of generally accepted accounting principles (GAAP)
• Prior exposure or experience with:
  • General ledger processes
  • Account reconciliations
  • Financial systems or accounting software - Oracle Financials a plus
• Proficient in Microsoft 365 Suite products including, but not limited to Excel, Word, Outlook, Teams, and OneNote
  • Intermediate to advanced level of proficiency in Excel preferred
• Ability to multi- task, organize, work independently, accomplish tasks, and meet deadlines despite frequent interruptions in a fast-paced environment while maintaining attention to detail
• Solid understanding and application of administration activities with an understanding of office procedures and ability to operate standard office equipment

COMPETENCIES: 

• Attention to Detail: Ensures accuracy in financial data and reconciliations
• Accountability: Owns assigned processes and meets deadlines consistently
• Analytical Thinking: Identifies discrepancies and determines resolution paths
• Organization & Time Management: Prioritizes tasks across daily and month-end cycles
• Initiative: Proactively identifies issues and implements solutions within scope
• Relationship Building: Develops and maintains relationships with officers, employees and external contacts and maintains alignment with core values, vision, strategy, and goals
  • Outstanding customer service skills (in person, over the phone, or video conference)
• Adaptability: Maintains a curious mindset that allows for consistent learning and challenging the   status quo with the ability to embrace change with a positive approach

LANGUAGE/COGNITIVE SKILLS:

Thework skills described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The person in this position frequently communicates with all departments and customers about required documentation and therefore must be able to exchange accurate information in these cases. They will need to use judgment and discretion in decision making situations, interpret and follow all Bank policies and procedures, write/create correspondence to customers or vendors (Main Street Bank’s standard language is English), as well as have the ability to:

• Speak and effectively present/communicate information and respond to questions from customers, groups of managers, and other employees
• Define problems, collect data, establish facts, and draw valid conclusions
• Read, analyze, and interpret a variety of documents such as financial statements, accounting system generated reports, and Bank policies and procedures

WORKING CONDITIONS AND PHYSICAL EFFORT: 

The physical and work environment demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to:

Physical Demands/Efforts

• Occasionally lift and/or move up to 10 pounds, (i.e., files)
• Frequently required to remain in a stationary position, greater than 75% of the time
• Occasionally required to stoop and bend.

Mental & Visual Demands

• Consistently operate a computer for extended periods of time
• Specific vision abilities may be required by this job including close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus
• Regular use of office productivity machinery (i.e., a calculator, copy machine, fax machine, computer, printer)

Work Environment and Hazards

• Occasionally move throughout the inside of the Bank to access resources and individuals
• Occasional local travel for bank purposes and/or on behalf of the bank (i.e., training, meetings)
• The employee must be able to work schedules that meet the needs of the bank, which may include early morning, evening, and/or weekend hours
• It is a general office environment where the noise level is moderate

AMERICANS WITH DISABILITIES ACT

Main Street Bank complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.

Statements included in this description are intended to reflect in general the duties and responsibilities of this classification and are not to be interpreted as being all inclusive, other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, unless the accommodation imposes an undue hardship on the operation of our business.

The completion of this Application for Employment does not assure a position with Main Street Bank and any offer of employment is conditioned on the satisfactory completion of a background and credit review as determined by the sole discretion of Main Street Bank. Neither this Application for Employment nor any document constitutes a contract of employment for a specific term and that any employment relationship that may be established will be 'at-will' and if hired, may be terminated at any time, for any reason, by the applicant or Main Street Bank.

Massachusetts Law - It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Massachusetts General Laws c. 151B prohibits employers from (1) terminating or refusing to hire individuals on the basis of genetic information; (2) requesting genetic information concerning employees, applicants, or their family members; (3) attempting to induce individuals to undergo genetic tests or otherwise disclose genetic information; (4) using genetic information in any way that affects the terms and conditions of an individual’s employment; or (5) seeking, receiving or maintaining genetic information for any non-medical purpose.

Main Street Bank is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.