Accounting Clerk

Summary

Provides primary support to the Accounts Payable Department in the daily and weekly processing of vendor invoices and payments.   Plays a secondary role in the Accounts Receivable Department as a backup in the daily processing of customer invoicing and customer cash receipts.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

•  Complies and sort documents, such as invoices and checks, substantiating business transactions. 
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.  
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills. 
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy. 
• Reconciles general ledger accounts with various registers. 
• Codes data for input to financial data processing system according to company procedures. 
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services. 
• Processes daily receipts of vendor invoicing. 
• Maintains vendor files of open and paid invoices, as well as files of receiving packing slips. 
• Provides back up support for Accounts Receivable Department for invoicing and cash receipts.

Supervisory Responsibilities

This job has no supervisory responsibilities.