Accounting Clerk

Description

Join the Levata Canada team as an Accounts Clerk. We are looking for a detail-oriented and organized individual to support our Accounting team and assist with Accounts Payable, Accounts Receivable, vendor communications, and financial administration processes. In this role, you will help ensure timely processing of invoices, payments, reconciliations, and customer account activities while supporting operational efficiency across the organization. This is a 100% onsite role for our office at: 25 Royal Crest Ct #100, Markham, ON L3R 9X4, Canada

What you’ll do:

• Effectively manage Accounts Payable activities and maintain accurate financial records.
• Work closely with the Sales Team and vendors to open customer accounts on terms.
• Coordinate with the returns department regarding credit memos and refunds.
• Respond to staff and vendor inquiries through phone and email communications.
• Perform general office administration including filing, document management, photocopying, and maintaining accounting systems.
• Investigate and resolve vendor payment discrepancies and outstanding issues independently.
• Assist with vendor cheque runs by organizing invoices scheduled for payment and supporting payment processing activities.
• Follow up with vendors regarding pending credit memos related to returned goods, cancelled services, shipping discrepancies, or pricing issues.
• Enter vendor invoices and credit memos for payment processing, including purchase orders, monthly expenses, and company credit card transactions.
• Reconcile vendor statements, investigate discrepancies, and process accounting adjustments where required.
• Post customer payments including ACH, wire transfers, and credit card payments while maintaining accurate Accounts Receivable records.
• Monitor aging reports, follow up on outstanding balances, and support collection activities to maintain healthy cash flow.
• Release sales orders from credit hold to support timely and accurate order fulfillment.

Relationships and Roles

• Establish and maintain excellent relationships with Accounting, Sales, Operations, Customer Service, and vendor partners.
• Support customer and vendor satisfaction through professional and timely communication.
• Collaborate with internal teams to resolve billing discrepancies and payment-related concerns.
• Maintain communication with leadership regarding outstanding issues, payment status, and account concerns.
• Support operational efficiency by ensuring accurate and timely processing of financial transactions.

Required Characteristics

• Self-motivated, organized, and detail-oriented with strong analytical skills.
• Strong problem-solving abilities and the ability to work independently in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills.
• Strong organizational and time management abilities with the capacity to prioritize multiple tasks.
• High level of accuracy and attention to detail when processing financial information.
• Commitment to professionalism, accountability, and customer service excellence.
• Ability to maintain confidentiality and handle sensitive financial information responsibly.

Education/Experience

• 3–4 years of Accounts Payable experience preferred.
• Experience working in a fast-paced accounting or administrative environment.
• Strong working knowledge of Microsoft Office including Excel and Outlook.
• NetSuite experience is considered an asset.
• OSSD High School Diploma required.
• Trade/vocational certificate or Community College Diploma in Administration, Accounting, or Computer Operations required.

What we offer.

• Competitive base salary of CAD $50,000–$60,000 depending on experience plus additional 5% bonus opportunity
• Comprehensive healthcare and paid vacation time
• Cost reduced Health club membership
• Industry related education through our partners and vendors
• The opportunity to work in a highly supportive and entrepreneurial environment
• Career growth and professional development opportunities

Levata Canada is committed to a fair, equitable, and inclusive recruitment process. Employment decisions are based on qualifications, skills, experience, and business needs. Accommodations are available upon request throughout the recruitment and selection process in accordance with applicable legislation.