Accounting Clerk II

Position Description

Base pay is influenced by several factors including a candidate’s qualifications, relevant experience, and anticipated contributions to meet the needs of the business, along with internal pay equity and external market-driven rates. The salary range displayed has not been adjusted for geographical location. This range has been created in good faith based on information known to Capital Blue Cross at the time of posting and may be modified in the future. Capital Blue Cross offers a comprehensive benefits packaging including Medical, Dental & Vision coverage, a Retirement Plan, generous time off including Paid Time Off, Holidays, and Volunteer time off, an Incentive Plan, Tuition Reimbursement, and more.   

At Capital Blue Cross, we promise to go the extra mile for our team and our community. This promise is at the heart of our culture, and it’s why our employees consistently vote us one of the “Best Places to Work in PA.”

The Accounting Clerk II is responsible for the daily/monthly tracking and recording of Miscellaneous Invoice Requests. The Accounting Clerk II is also responsible for the tracking, recording and monthly Corporate Compliance for Alternate Payee Affidavits. Additional responsibilities include the recording and monitoring of NSFs, Bank Adjustments, Facets Unidentified Refunds, Void to Premiums and Bank Fees. The incumbent is also responsible for balancing, recording and interfacing of claims paid for Capital Blue Cross and Subsidiaries; this includes Admin and Premium refunds payments.

Responsibilities and Qualifications

• Records daily/monthly Miscellaneous Invoices for Capital Blue Cross and Subsidiaries within Workday; this includes but is not limited to Capital Blue Cross Retirees, Inter-Company Settlements and Group Wellness Credits. Verifies the accuracy of the General Ledger coding provided prior to creating the invoice and ensuring the appropriate management approvals are obtained. Generates and distributes invoices, weekly aging reports and statements to internal and external personnel.
• Responsible for the daily tracking and recording of Alternate Payee Affidavits into an Access Database; as well as completing the monthly Corporate Compliance for Alternate Payees.
• Recording and monitoring of daily returned ACH and Checks deposited to M&T, Mellon, and PNC. Also responsible for the recording of daily PNC Notification of Changes obtained from the web-based banking application. The recording is completed within a shared Access Database for review by Account Administration or other party; this ensures the appropriate balance is reflected on customer invoices.
• Recording and monitoring of Bank Adjustments received from M&T on a daily basis. The recording is completed within a shared Access Database for the review by Cash Processing; this ensures the appropriate balance is reflected on customer invoices.
• Communicates verbally or in writing with Capital's banks as needed in regard to bank statements, bank adjustments, forgery affidavits and other related documents. Responsible for the monthly retrieval and distribution of all Bank Account Statements, and Account Reconciliation (ARP) report, via web-based banking applications and banking software.
• Generates the daily Facets Unidentified Refunds within the Refund Information System (RIS); utilizing the WorkDesk application to obtain refund/claim information. Responsible for balancing the generated RIS refunds to the total of corresponding receipts. Extracts a report which creates customer service inquiries for claims processing. Also responsible for the weekly balancing of receipts applied in Facets and closed in RIS.
• Records General Journal Entries and Reoccurring Journal Entries for all companies, such as Bank Adjustments, Checks voided to Premiums, Return ACH/check payments, Unidentified Refunds and Fund Transfers.
• Responsible for tracking and providing the General Ledger coding on checks voided and applied to premium accounts, utilizing the Check Reconciliation System. Distributes checks for processing payment on Facets; this ensures the appropriate balance is reflected on customer invoices.
• Analyzes and records the daily Subscriber and Premium Refund checks, by utilizing the check registers and validation reports. Communicates and follows up on discrepancies verbally and in writing to internal personnel for a resolution. Responsible for the monthly distribution of reports to Cost Accounting for upload to the General Ledger.
• Analyzes, reconciles and records the daily/weekly FSA Subscriber, BC Dental and all Provider paid claims, by utilizing the check registers and claim paid validation reports. Communicates and follows up on discrepancies verbally and in writing to internal personnel for a resolution. Responsible for reporting ACH control totals to Mellon bank; this ensures payments are disbursed appropriately. Responsible for the monthly distribution of reports to Cost Accounting for upload to the General Ledger.
• Responsible for the daily monitoring and interfacing of all checks into the check Reconciliation system.

Skills:

• Demonstrates organization, research and analytical/problem solving skills.
• Ability to communicate effectively, both verbally and in writing, with various audiences.
• Ability to prioritize and complete work assignments by the deadlines provided.

Knowledge:

• Knowledge of automated cash management, Facets Claims Processing system, Refund Information system, Check Reconciliation system and Oracle Applications.

Experience:

• Minimum of 2-3 years' experience in a corporate accounting environment, preferably Cash Receipts and Cash Disbursements.
• Must have experience with a PC and various software applications (i.e. Microsoft Excel, Access and Word).

Education and Certifications:

• Must possess a High School Diploma or GED.

Physical Demands:

While performing the duties of the job, the employee is frequently required to sit, use hands and fingers, talk, hear, and see.

The employee must be able to work over 40 hours per week.

The employee must occasionally lift and/or move up to 5 pounds.

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