Accounting Clerk

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Reconciles expense and revenue accounts, sub ledgers to general ledger; and identifies and initiates corrective actions.
• Acts as the fiscal liaison for departmental staff; researches funding restrictions, searches and analyzes expenditures.
• Reconciles Purchase Orders to invoices and receipts.
• Prepares Standard Miscellaneous Batches, Journal Entries, Event Billings, and Deposit Journals.
• Receives funds, prepares deposits, and reconciles bank statements.
• Provides local, state, federal, and annual financial audit assistance.
• Assists with the preparation of the department's operating and capital budgets.
• Initiates and/or approves fiscal transactions in the automated accounting system.
• Manages departmental invoice payments which includes monitoring and taking corrective action for financial transactions to include Accounts Payable, Accounts Receivable, Customer Accounts, Projects/Grants, etc.
• Validates labor allocations and prepares/updates forms.
• Reconciles customer accounts and submits billing information and processes customer refunds; prepares aged receivables schedules.
• Reviews and analyzes monthly fiscal transactions; identifies issues; and recommends and prepares corrective action.
• Prepares various fiscal reports i.e. payroll, expenditure detail, customer account analysis, aging reports
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and clerical staff.

Job Specifications

• Knowledge of accounting principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules, and policies governing assigned functional accounting areas.
• Knowledge of computer operations using accounting and spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Ability to prepare accounting, financial, and statistical reports.
• Ability to compile, analyze and/or audit accounting, budgetary, fiscal, payroll and leave data.
• Ability to use accounting and imaging software, spreadsheets, and related applications.

Physical Requirements

• Position is typically in an office environment.
• Requires an employee to be mostly sedentary.

Work Category

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Associate’s degree with a major in Accounting or Finance; AND
• Two years of experience in bookkeeping or financial record keeping; OR
• An equivalent combination of education (not less than possession of a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.