Accounting Clerk

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: 

• Enter orders and Purchase orders in accounting software (Workflow/Microix).

• Order supplies from the vendor upon approval from the Directors.

• Organize and run the agency supply room at Transworld location.

• Track and pick up deliveries

• Unpack new supplies.

• Review and match PO with the packing slips.

• Distribute as needed.

• Reconcile packing slips, invoices to purchase orders and backup documentation to be given to Program Bookkeeper.

• Process and pay childcare garnishment payments in MIP. Transfer funds from Admin to Childcare and vice versa.

• Assist in retracting information of providers from Program Software (CC4).

• Match checks with supporting documentation ensuring that each invoice is listed on the check stub and mail checks on a timely basis after review by fiscal management.

• Deposit checks remotely through bank auto machine upon receipt.

• Pick up daily mails at the reception area.

• File all posted documents (AP, JV, Deposits, etc.).

• Assist Program Bookkeeper as needed.

• Assist with periodic physical inventory.

• Assist with special projects and perform miscellaneous job duties as assigned.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Demonstrated knowledge and application of accounting principles and procedures.

• Demonstrated knowledge of Purchasing and Accounts Payable principles, procedures, and standards.

• Knowledge of electronic check printing systems and processes.

• High level of computer proficiency, including working knowledge of standard accounting, spreadsheet, and word processing software.

• Ability to communicate with vendors on pricing, terms, with understanding of purchasing processes.

• Ability to plan, organize and prioritize own work to meet deadlines and accomplish assigned task.

• Ability to understand and follow oral and written directions.

• Ability to be flexible and receptive to change.

• Ability to communicate effectively, both written and orally in English.

• Attendance is an essential function of this job.

EDUCATION and/or EXPERIENCE

A.A. in accounting or 1 year’s work experience in accounts payable with purchasing. 

Pay Range:

Family Resource Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition as defined by applicable law, genetic information, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, or any other characteristic protected by applicable federal, state, or local laws and ordinances.