Accounting Clerk

The Accounting Clerk is a vital part of our organization’s financial operations. In this role, you will support essential accounting functions, perform a variety of general accounting support tasks, ensuring accuracy in financial record-keeping and supporting day-to-day operations. ESSENTIAL JOB FUNCTIONS:

Data Entry: Enter and maintain data in the computer system using defined programs (Sage and QuickBooks). Bank Deposits: Prepare and handle bank deposits and process accounts receivable checks. Purchasing: Assist with purchasing and procurement duties, including tracking and preparing orders, maintaining vendor records, and verifying expenses. Financial Record Maintenance: Update and maintain accounting journals, ledgers, and other records detailing financial business transactions (e.g., disbursements, expense vouchers, accounts payable). Verification & Reconciliation: Verify the accuracy of invoices and other accounting documents; reconcile records with internal employees, management, external vendors, or customers. Reporting: Compile data and prepare a variety of accounting reports as needed. Discrepancy Resolution: Investigate questionable data and recommend actions to resolve discrepancies.

QUALIFICATION REQUIREMENTS:

In lieu of a Bachelor's degree, a minimum of 2 years of experience in a financial environment is required. Proficient knowledge of Microsoft Office, especially Excel. Experience with Sage and QuickBooks is preferred. Ability to work independently with minimal supervision while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Strong work ethic with an emphasis on attention to detail. Analytical problem-solving ability. Strong verbal and written communication skills. Ability to work well under pressure, meet short deadlines, and multi-task.

PHYSICAL DEMANDS ANALYSIS:

Physical Activity: Primarily sedentary office work, including prolonged periods of sitting, data entry, and using office equipment (computer, telephone, copier). Must be able to lift up to 20lbs. Cognitive Requirements: Ability to perform complex calculations, compare financial data, edit records, evaluate discrepancies, and maintain a high level of accuracy in documentation. Environmental Factors: Work is performed in a climate-controlled office environment with a quiet to moderate noise level.

SOCIAL CONTACTS:

Internal: Frequent contact with associates and management to reconcile records and verify information. External: Moderate contact with vendors or customers regarding payments, invoices, and general accounts receivable inquiries.