Accounting Clerk - College Stores

POSITION PURPOSE: 

The Accounting Clerk – College Stores is responsible to the Director of College Stores. Areas of responsibility include all locations of the Navarro College Store (Corsicana, Mexia, Waxahachie, and Midlothian).

GENERAL DUTIES AND RESPONSIBILITIES:

• Implement and update software as it applies to operation of the college bookstore systems and maintain procedures manuals.
• Create, maintain and update procedure manuals for receiving soft goods and supplies for the Corsicana and Mexia locations.
• Process accounts payable for all locations including matching orders and invoices, receiving merchandise on-line where applicable, vouchering for payment and maintaining all accounts payable vendor files.
• Process and follow up on all third party billings for student accounts to assure timely and accurate billings and collections. Maintain all third party billing files.
• Process departmental charges for all locations on a weekly basis.
• Maintain point of sale register reconciliation processes for all locations and prepare daily reports.
• Provide training and support for college store cashiers at all locations.
• Balance and maintain change funds and stamp monies.
• Responsible for ordering, stocking and distributing supplies for resale in the bookstore and for special orders placed by faculty and staff.
• Assists with coordination of annual and periodic inventory counts including the actual counting of inventory.  Includes investigating any variances that occur.
• Responsible for producing required reports for annual and periodic inventory counts.
• Assists with supervising and training student/part-time personnel as needed, especially in the areas of soft goods, supplies and receiving of inventory.
• Assists the Director with selection and scheduling of part-time workers, including sending them home when they are not needed.
• Assists with the fulfillment of on-line book and merchandise orders.
• Maintain detail of student athlete scholarship books by sport, determining amounts owed when applicable and preparing list to apply holds to students’ account.
• Prepare reports as scheduled or requested.
• Assists in helping customers
• Assists in completing sales/refunds on cash registers.
• Other duties as assigned by the Director of College Stores or Administration.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Strong computer skills - able to learn new computer software as required.
• Must be able to operate the point of sale system and coordinate balancing of all POS systems on all locations.
• Must be dependable and able to work with little supervision.
• Must be able to work flexible hours during rush periods.
• Must have excellent customer service skills along with a pleasant personality.
• Must present a neat and professional appearance.
• Must be organized in order to accomplish multiple tasks.
• Ability to make judgments and decisions based upon operating directives established by the Director of College Stores.
• Must be able to work as a team player.
• Must always maintain confidentiality related to bookstore business.

POSITION QUALIFICATIONS:

Required

• High school diploma with college course work in accounting, computer science or business administration.
• Three (3) years experience in account/clerical work or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred

• Associates degree
• Retail experience preferred.

WORKING CONDITIONS:

• Variances from regular working hours may be necessary to fulfill the responsibilities of the position.
• Busy working environment with numerous interruptions.

SALARY:  $25,101. annually (this is a 12 month position to be paid over 12 months)