Accounting Clerk

JOB SUMMARY:

The Accounting Clerk is responsible for supporting daily accounting operations with a primary focus on Accounts Receivable and Payroll support. This role includes monitoring outstanding balances, posting payments, assisting with payroll processing, and ensuring accurate financial documentation. The position requires strong attention to detail, organizational skills, and the ability to maintain confidentiality while ensuring compliance with company policies and applicable regulations.

Supervisory Responsibilities:

• None.

Essential Job Functions:

Accounts Receivable (Primary Focus):

• Monitor outstanding balances and proactively follow up on collections.
 • Post and apply payments (ACH, checks, credit cards).
 • Research and resolve billing discrepancies and customer inquiries.
 • Maintain AR aging reports and escalate delinquent accounts as needed.
 • Reconcile customer accounts and assist with month-end close.

Payroll Support:

• Assist with weekly and/or bi-weekly payroll processing.
 • Review and verify employee timekeeping records for accuracy.
 • Maintain payroll records, including deductions and adjustments.
 • Support payroll reconciliations and resolve discrepancies.
 • Ensure compliance with company policies and applicable wage regulations.
 • Coordinate with HR on employee changes impacting payroll.

General Accounting Duties:

• Maintain accurate and organized financial documentation.
 • Assist with account and bank reconciliations.
 • Enter and verify financial data in accounting systems.
 • Support audits and internal reporting requests.
 • Perform additional duties as assigned.

Skills & Abilities: 

• Strong communication and follow-up skills.
 • Ability to handle collections professionally and effectively.
 • Proficiency in MS Office and accounting software (e.g., Databasis, ADP, or similar).
 • Detail-oriented with excellent organizational skills.
 • Strong interpersonal skills with the ability to interact positively with managers, co-workers, and customers.
 • Proficiency with spreadsheets and financial data entry.
 • Ability to maintain accurate records and documentation.
 • High degree of accuracy and attention to detail.
 • Problem-solving skills with the ability to identify and resolve discrepancies.
 • Ability to manage multiple tasks and prioritize workload effectively.

Education & Certifications:

• High school diploma or equivalent required.

Experience:

• Minimum two years of experience in accounting-related positions required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.