Accounting Clerk Assistant

Accounting Clerk

Traffic Plan is seeking a detail-oriented Accounting Clerk to support our accounting team with day-to-day financial and administrative tasks.

Position Summary

The Accounting Clerk supports the Accounting Team by ensuring order, transparency, and efficiency in the company’s financial operations. This role is responsible for the accurate processing of accounts payable and receivable, performing billing analysis, and providing essential administrative support. The ideal candidate is a proactive, detail-oriented professional who can work effectively both independently and as part of a collaborative team.

Salary $23-25/hour based on experiences

Essential Functions

• Invoice & Transaction Management: Lead the accurate and timely data entry and processing of both vendor (A/P) and customer (A/R) invoices.

• Inquiry Resolution: Serve as a point of contact for customers, vendors, and internal departments regarding billing, A/P, and A/R inquiries via email and phone.

• Billing Analysis & Reporting: Manage day-to-day billing operations, including reviewing cycles for accuracy, researching discrepancies, and preparing weekly/monthly management reports.

• Account Monitoring: Proactively monitor accounts for issues and collaborate with internal teams or vendors to reach resolutions.

• Administrative Support: Maintain departmental order through document management (scanning, filing, record maintenance) and handle company mail distribution.

• General Duties: Execute various accounting projects and tasks as assigned by management to support the department's goals.

Competencies & Skills

• Technical Proficiency: Working knowledge of Microsoft Office (Word, Excel, and Outlook) and basic accounting principles.

• Communication: Strong verbal and written communication skills for professional internal and external interactions.

• Operational Excellence: Exceptional organizational and time-management skills with the ability to multi-task and meet strict deadlines.

• Reliability: High attention to detail, adaptability to change, and the ability to maintain accuracy in a fast-paced environment.

Required Education & Experience

• Experience: 3+ years of relevant experience in the accounting field.

• Education: Preferred Bachelor’s degree in Accounting or a related field

Work Environment: This role operates in a professional office setting and routinely utilizes standard equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Requirements:

• Regularly required to talk, hear, stand, walk, and reach with hands/arms.
• Frequent use of hands to finger, handle, or feel objects.
• Occasional sitting, climbing, balancing, stooping, kneeling, crouching, or crawling.
• Lifting: Must frequently lift up to 10 pounds and occasionally lift up to 25 pounds.
• Vision: Requires close, distance, and color vision, as well as peripheral vision, depth perception, and the ability to adjust focus.

Position Details

• Schedule: Full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m.

• Travel: No travel is expected.

• Supervisory: This position has no supervisory responsibilities.

Note: This job description is not designed to cover a comprehensive listing of all activities; duties and responsibilities may change at any time with or without notice.