Accounting - Bookkeeper

  IN OFFICE POSITION 

The Bookkeeper – Vineyard Operations is responsible for supporting the day-to-day accounting and financial administration activities for a multi-state winery operation with locations in Kansas, Missouri, and Washington. This position plays a critical role in maintaining accurate financial records and supporting operational accounting functions across three winery entities.

Primary responsibilities include:

• Accounts payable 
• Accounts receivable 
• Invoice processing 
• Vendor management 
• Bank reconciliations 
• Financial recordkeeping 
• General ledger support 
• Multi-entity accounting coordination 

The ideal candidate is highly organized, detail-oriented, and capable of managing accounting workflows across multiple operating entities while maintaining a high degree of accuracy, confidentiality, and responsiveness.

This role requires strong communication and coordination with:

• Winery leadership 
• Operations management 
• Vendors 
• Tasting room staff 
• Distribution partners 
• External accountants and financial partners 

The Bookkeeper will support the Director of Vineyard Accounting in ensuring timely and accurate financial processing, compliance, and operational reporting.

Accounts Payable 

• Process vendor invoices accurately and timely across multiple winery entities 
• Review invoices for proper coding, approvals, and supporting documentation 
• Maintain vendor files and W-9 documentation 
• Coordinate payment processing including: 
  • Checks 
  • ACH payments 
  • Credit card reconciliations 
• Monitor accounts payable aging and assist with cash flow coordination 
• Respond to vendor inquiries and resolve discrepancies professionally 

Accounts Receivable

• Generate and distribute customer invoices for: 
  • Wholesale accounts 
  • Wine club memberships 
  • Event billing 
  • Distribution and retail sales 
• Monitor incoming payments and maintain accurate  customer account balances 
• Assist with collections and follow-up on outstanding receivables 
• Reconcile customer payments and resolve billing  discrepancies 
• Coordinate deposits and payment tracking across multiple sales channels 

General Accounting & Bookkeeping

• Maintain accurate accounting records for three separate  winery entities 
• Prepare and process journal entries as assigned 
• Assist with monthly bank and credit card  reconciliations 
• Support month-end and year-end close processes 
• Maintain organized accounting documentation and electronic filing systems 
• Assist with inventory-related accounting support and operational expense tracking 

Financial Reporting Support

• Assist in preparation of routine accounting and operational reports 
• Support Director of Vineyard Accounting with: 
  • Expense reporting 
  • Budget tracking 
  • Financial analysis 
  • Variance reporting 
• Ensure accurate allocation of expenses between entities and operational divisions 

Compliance & Recordkeeping

• Maintain compliance with accounting procedures and  internal controls 
• Support sales tax and excise tax reporting documentation 
• Assist with preparation of records for audits, tax filings, and financial reviews 
• Ensure confidentiality and security of financial information 

Operational Coordination

• Partner with winery operations teams to ensure accurate financial tracking related to: 
  • Production expenses 
  • Vineyard operations 
  • Tasting room sales 
  • Events and hospitality 
  • Distribution activities 
• Support communication between accounting and operational departments across all winery locations 

Qualifications/Experience 

• 3–5+ years of bookkeeping or accounting support experience 
• Experience with: 
  • Accounts payable 
  • Accounts receivable 
  • Multi-entity accounting 
  • Bank reconciliations 
  • General ledger support 
• Experience within: 
  • Winery operations 
  • Agriculture 
  • Hospitality 

Knowledge, Skills & Abilities

• Strong understanding of bookkeeping and accounting fundamentals 
• High attention to detail and accuracy 
• Ability to prioritize and manage multiple deadlines 
• Strong organizational and time management skills 
• Excellent communication and customer service skills 
• Ability to maintain confidentiality and professionalism      
• Ability to work independently while collaborating with cross-functional teams 

Technical Skills

Preferred experience with:

• QuickBooks 
• Sage 
• Microsoft Excel 
• Accounting and ERP systems 
• Point-of-sale integrations 
• Wine industry software platforms preferred

Education

• Associate’s or Bachelor’s degree in: 
  • Accounting 
  • Finance 
  • Business Administration 
  • Related field preferred 

Equivalent professional experience may be considered in lieu of formal education.

Preferred Qualifications

• Experience supporting multi-location businesses 
• Winery, vineyard, or hospitality accounting experience 
• Knowledge of inventory and production accounting concepts 
• Experience with sales tax and excise tax support 
• Strong spreadsheet and reconciliation skills