Accounting Associate

TONYMOLY is a global K-beauty brand known for innovative, playful, and high-quality skincare and cosmetics. Our Brooklyn-based U.S. team drives the brand's growth across retail, e-commerce, and wholesale channels in North America.

ABOUT THE ROLE
Are you a detail-oriented accounting professional who thrives on accuracy, organization, and cross-functional collaboration? TONYMOLY USA is seeking an Accounting Associate to manage the full cycle of both accounts payable and accounts receivable for the U.S. business. Reporting to the Controller, this role is essential to the accuracy, timeliness, and integrity of our financial transactions. This is a hands-on, high-visibility role for someone who enjoys variety, takes ownership of the numbers, and wants to grow within a lean, fast-moving finance team.

KEY RESPONSIBILITIES 

• Process vendor and customer invoices in SAP daily, ensuring accuracy, completeness, and appropriate approvals,  including Amazon and Faire orders requiring price verification across platforms, and reconciliation of Amazon dropship deliveries against open order lists.
• Prepare and process vendor payments (checks, ACH, and wire transfers) in accordance with payment terms and compliance requirements, and post incoming customer payments, including ACH and credit card transactions.
• Upload invoices to customer portals as required and maintain customer remittance spreadsheets.
• Compare customer payments against invoices in SAP, identify discrepancies, and research and resolve short payments, chargebacks, shortages, and other deductions in partnership with relevant departments; issue credit memos as needed.
• Conduct regular reconciliation of accounts payable and receivable records, resolving discrepancies and assisting with month-end close procedures.
• Maintain accurate, well-organized, audit-ready records of invoices, debits, credits, journal entries, and reconciliations in line with company policy and regulatory requirements.
• Generate regular reporting on AP and AR activity and financial performance as requested by the Controller.
• Identify and recommend process improvements to increase efficiency and accuracy across accounts payable and receivable workflows.
• Protect the confidentiality of company and customer financial information at all times.
• Support ad hoc data entry, reporting, and finance tasks as assigned, including assistance with order fulfillment support (e.g., auto-packing) during peak periods.
• Post all incoming ecom orders into SAP monthly to keep inventory up to date
• Maintain positive relationships with both vendors and customers, responding to inquiries and resolving payment or billing discrepancies professionally and promptly.
• Prepare and distribute weekly billing statements; follow up on past-due invoices and maintain communication with delinquent accounts; support collections activity by reviewing customer payment terms, payment history, and credit lines.
• Reconcile and analyze expense reports, credit card statements, and vendor/customer account statements for accuracy and compliance; run weekly AR aging reports.

QUALIFICATIONS

• 0-2 years of experience in accounts payable and/or accounts receivable, ideally with exposure to both.
• Strong understanding of core accounting principles and best practices.
• Proficiency with SAP or a comparable ERP system strongly preferred; strong MS Excel skills required.
• AI proficiency
• Excellent attention to detail with strong analytical and problem-solving skills.
• Clear, professional communication skills for both internal and external (vendor/customer) contacts.
• Strong organizational and time-management skills; able to prioritize across competing deadlines.
• Comfortable working independently while collaborating closely with the Controller and broader finance team.
• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered.
• Prior experience in retail, wholesale, beauty, or CPG a plus.

WORK SCHEDULE & LOCATION
This is a non-exempt, hybrid role based out of TONYMOLY USA's Brooklyn, NY headquarters. The Accounting Associate will work in-office 3 days per week and remotely 2 days per week, with specific in-office days aligned with the Controller and finance team.

BENEFITS

• Hybrid work environment (3 days in-office / 2 days remote).
• Employee access to TONYMOLY skincare products and brand perks.
• Opportunity to grow within a dynamic, collaborative finance team at a global beauty brand.

TONYMOLY USA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.