Accounting Associate

POSITION DESCRIPTION

Title: Accounting Associate

Reporting to: Director, Finance

Status: Full Time, Permanent

Compensation: $59,000-$65,000 annual salary

POSITION SUMMARY

This is a new role.

Reporting to the Director of Finance, the Accounting Associate plays an important role in maintaining accurate financial records and supporting the day-to-day accounting functions of the organization. This position is ideal for someone who enjoys working in a collaborative not-for-profit environment and is passionate about contributing to animal welfare initiatives.

The successful candidate will assist with accounts payable and receivable, reconciliations, donor and grant tracking, payroll support, and month-end processes while ensuring compliance with applicable accounting standards and organizational policies.

Work Environment

• Busy, open-concept office environment
• Pet-friendly workspace with potential for exposure to a variety of animal species
• Regular hours of work are Monday-Friday, 8:00am-4:30pm
• Primarily in-person with potential for some remote work to support a balanced schedule
• A collaborative, supportive, team-based workplace

RESPONSIBILITIES

• Assist with accounts payable and receivable transactions to ensure accuracy and timeliness 
• Prepare and issue invoices, expense reimbursements, and payment batches 
• Reconcile bank accounts, credit cards, and general ledger accounts 
• Support payroll processing and maintain payroll records 
• Assist with month-end and year-end closing procedures 
• Maintain accurate financial documentation and filing systems 
• Track restricted donations, grants, and program funding allocations 
• Prepare financial reports, summaries, and supporting schedules as required 
• Assist with annual audit preparation and respond to auditor requests 
• Support budgeting and forecasting activities 
• Participate in process improvements and administrative support as needed
• Ensure compliance with CRA regulations, organizational policies, and not-for-profit accounting practices
• Work in compliance with all centre policies/procedures and the Occupational Health & Safety Act
• Advocate for and continuously embody the mission, vision, and values of the Peterborough Humane Society

QUALIFICATIONS 

Education: 

• Diploma or degree in Accounting, Finance, Business Administration, or related field

Experience: 

• Minimum 3 years of accounting or bookkeeping experience, preferably in a not-for-profit environment
• Experience with accounting software Sage50, or similar system
• Experience with donor databases an asset

Knowledge: 

• Canadian accounting principles and Ontario payroll regulations
• Fund accounting practices
• Familiarity with CRA charitable reporting requirements considered an asset

Skills & Abilities: 

• Proficiency in Microsoft Excel, Office and Google Suite applications 
• Strong attention to detail and organizational skills 
• Ability to manage multiple priorities and meet deadlines 
• Excellent communication and interpersonal skills 
• Alignment with the organization’s mission and commitment to animal welfare

BENEFITS
Upon successful completion of the probationary period set by PHS, the following benefits may be available:

• Comprehensive Health and Dental benefits with 100% employer-paid premiums for FT employees
• Group RRSP program with up to 3.5% contribution-matching by employer
• Competitive entitlements for paid sick and personal days per annum for FT employees
• Employee & Family Assistance Program for all employees
• Discounted veterinary services and pet food

To apply for this exciting and extremely rewarding role please click Apply Now to complete the application and upload  your cover letter and resume by Friday, May 29th at 4pm. 

If this role interests you but your past experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. Peterborough Humane Society encourages people from diverse backgrounds to apply and self-identify. We will provide employment accommodation during the recruitment process. Should you require any accommodation, please indicate this on your cover letter and we will work with you to meet your accessibility needs.

While we thank all for applying, only those candidates selected for interviews will be contacted.