Accounting Associate

Key Accountabilities:

KRA 1: Customer Collections - Cash receipts and application 

• Daily cash application in accordance with Midwest’s banking systems 

• Maintain AR records to ensure that subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed. 

• Initiate collections efforts on all delinquent accounts. Escalate delinquent accounts once normal collection efforts have failed. 

KRA 2: Accounts Payable Process Management  

• Ensure all invoices are entered accurately and timely. 

• Review vendor statements for missing invoices. 

• Contact vendors to resolve discrepancies and request missing invoices. 

• Identify Price and Quantity Variances and work with Purchasing to resolve. 

• Track daily AP Defect data. 

• Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation 

• Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate. 

KRA 3: Coordinating Vendor Payments 

• Responsible for creating and processing the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid. 

• Accountable for processing and posting into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run. 

• Create and process ACH payments and upload check positive pay information through bank portal. 

KRA 4: Document Scanning and Storage 

• Assist with the implementation of Square 9 document scanning software.  

• Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9. 

 KRA 5: Month-End/Year-End Closing Support 

• Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors. 

• Aid with Balance Sheet reconciliations under the supervision of Senior Accountant 

KRA 6: Support and Backup other Finance Functions 

• Assist with additional financial duties as required. Through cross-training, associates are prepared to offer backup and help in various areas of the finance department, which improves both efficiency and adaptability. 

Key Authorities:   

• Safety is the number one priority at Midwest. The associate has the authority to stop work if they have identified a work hazard or potential safety violation.  The associate may submit a near miss report to management without the threat of discipline.  

• This role has the authority to approve credit of $25,000 and under. Any credit above $25,000 should be reviewed and approved by the Senior Accountant or other senior leadership. 

• Initiate communication with market leaders regarding delinquent AR accounts as necessary.  

• Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.  

• Update and maintain vendor accounts. 

• Create weekly check run and paying vendors based on established terms. 

Benefits at Midwest 

We offer a comprehensive benefits package designed to support your health, well-being, and financial future. This includes:

• Medical, Dental & Vision Insurance – with multiple plan options and HSA contributions
• Life Insurance – basic and supplemental coverage
• Short- & Long-Term Disability – income protection when you need it most
• Flexible PTO – take the time you need, when you need it
• 401(k) with Generous Match – automatic enrollment and employer contributions
• Wellness Program – earn rewards and premium discounts
• Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses

Pre-employment drug screening and background checks are required.  The company offers a competitive salary. EOE