SUMMARY

The Accounting Associate is responsible for the timely and accurate administration and accounting of rental and financial assistance payments for housing program participants; grant reporting to funders; and preparing monthly journal entries and reconciliations.

PRIMARY DUTIES

Rental Assistance Processing and Tracking

• Maintains and reconciles rent rolls.
• Completes all rent check requests.
• Issues and mails checks and coordinates with landlords who wish to pick up.
• Communicates with landlords regarding any outstanding balances that the clients may have, and resolves rent payment issues.
• Communicates with clients regarding rent payments.
• Communicates with case managers and other members of the program team regarding clients’ rents.
• Maintains client files regarding rent payments, internal excel spreadsheet of client rent portions, payments and related data and entry of rental information into Salesforce internal database and HMIS.

Rental Assistance Billing

• Prepares all documents and submissions for billing grants with rental assistance, ensuring timely and accurate monthly grant invoicing, and optimizing grant reimbursement.
• Updates grant tracking reports, monitors spend down on grants with rental assistance.
• Tracks grant payments and follows up with funders on overdue grants to ensure timely rent advances and collection for rental assistance grants.
• Maintains records on Security Deposits, rent payments from clients, and grant submissions and payments.
• Maintains a complete and organized file system for all rental assistance and grant documentation.

General Ledger Maintenance and Reporting

• Prepares General Ledger journal entries including in-kind, and indirect costs for assigned programs.
• Prepares reconciliations and journal entries for account corrections and reclassifications.

Analysis and Reporting

• Prepares Account Analysis and troubleshoot account balances as needed.
• Works with Program Directors to prepare meal count documentation as backup for submitting online invoices in MARS System for CACFP reimbursements.
• Emails all monthly finance reports with GL detail to program managers.

SECONDARY DUTIES

• Processes all cash receipts through Remote Check Deposit, prepares cash deposits as needed, and takes deposits to the bank when requested.
• Follows up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
• Performs other duties as assigned, within the scope of the position.

QUALIFICATIONS

• High School Diploma and 3 years of accounting/finance experience, required.
• Associate’s Degree in Accounting, Finance or related field and 1 year of experience, will be considered.
• Working knowledge of basic accounting functions preferably in the nonprofit sector.  Intermediate computer skills in Microsoft Word, Excel, and Outlook, and the ability to work with finance databases and software.
• Must possess excellent written and oral communication skills, as well as interpersonal skills in order to effectively communicate with vendors, volunteers, and staff to provide clear instruction on expected deliverables and outcomes.
• Possess excellent organizational and time management skills to be able to efficiently prioritize work and meet identified deadlines.
• Ability to work under pressure, keep all work current and accurate, and respond to identified department deadlines with a sense of urgency.
• Experience in a professional office environment.
• Excellent problem-solving skills.
• Ability to work independently.
• Consistently demonstrate a team player attitude.

PHYSICAL REQUIREMENTS

ENVIRONMENTAL CONDITIONS

__X__ Primarily Indoor Work                

TYPE OF WORK

___X__LIGHT WORK:  Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.  It involves sitting most of the time with a degree of pushing/pulling of arm/or leg controls.