Accounting Associate (AP/AR)

POSITION OVERVIEW

The Accounting Associate supports the financial operations of Brown Family Enterprises, Inc. and its subsidiaries by performing a variety of accounting and administrative tasks to ensure accuracy, efficiency, and compliance in financial reporting. This role focuses primarily on accounts payable and accounts receivable for Rogers & Brown, while also contributing to month-end and year-end closing processes. The Accounting Associate is expected to maintain organized records, communicate effectively with internal departments and external vendors, and demonstrate a high level of integrity in handling sensitive financial information.

KEY RESPONSIBILITIES

1. Accounts Payable Processing, Vendor Account and Statement Reconciliation

· Review, verify, and post accounts payable invoices where needed, ensuring proper coding and compliance with established accounting procedures.

· Reconcile vendor statements and account balances regularly to verify accuracy and resolve any discrepancies.

· Maintain current and accurate vendor information, including W-9s, contact details, and payment terms.

2. Payment Management

· Prepare and process payments via ACH, wire transfer, check, and third-party platforms, ensuring accuracy and appropriate authorization.

3. Accounts Receivable Processing, Customer Account and Statement Reconciliation

·  Review, verify, and post accounts receivable payments where needed, ensuring proper coding and compliance with established accounting procedures.

· Review customer statements and balances regularly to verify accuracy and resolve any discrepancies.

4. Billing and Operational Support

· Assist operations with billing functions, ensuring all invoices and supporting documents are properly entered into and aligned with financial records.

· Respond to billing or payment inquiries promptly and professionally, providing clear and accurate information.

5. Recordkeeping and Compliance

· Maintain well-organized digital and physical filing systems for all accounting records in accordance with company policy.

· Follow internal control procedures and uphold confidentiality when handling financial information.

6. Team Collaboration and Departmental Support

· Support other accounting team members in daily and special projects to ensure departmental goals and deadlines are met.

Contribute to process improvement by identifying opportunities to enhance efficiency and accuracy. 

QUALIFICATIONS AND SKILLS

• High school diploma or equivalent; additional education in accounting or finance preferred.
• Preferred 5 years of experience in accounts payable and accounts receivable.
• Proficiency with accounting software, Microsoft Office Suite, and ability to manage PDF documents.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Demonstrated integrity, reliability, and discretion when working with confidential information.