Accounting Assistant

The Office of the Medical Investigator (OMI), a nationally accredited program within the University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions.

OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical education–related initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgment, and brings advanced experience with Smartsheets and data-driven tracking systems.

Key Responsibilities:

• Data Entry & Record Keeping
  Recording invoices, receipts, and payments
  Updating spreadsheets or accounting software
  Maintaining organized digital or physical files
• Assisting with Accounts Payable & Receivable
  Accounts payable: logging bills, preparing payments, verifying invoices
  Accounts receivable: tracking incoming payments, sending reminders for overdue balances
• Bank and Account Reconciliation
  Identifying discrepancies
  Flagging missing or duplicate transactions
  Assisting in correcting errors
• Supporting Financial Reporting
  Expense summaries
  Budget tracking sheets
  Monthly financial snapshots
• Administrative Support
  Filing documents
  Organizing financial records
  Responding to basic email inquiries
  Scheduling or assisting with audits

• Attention to detail
• Basic understanding of accounting principles
• Familiarity with tools like Excel or accounting software (e.g., QuickBooks)
• Time management and professionalism in a financial environment

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.