Accounting Assistant to the Business Administrator

To retrieve, compile and report accounting data concerning financial transactions of expenditures and income for the Littleton School District. To assist the Business Administrator in the Operations of the Business Office.

• Process all accounts receivable and payable;
• Prepare manifests for Business Administrator and School Board review;
• Coordinate with the School Treasurer for monthly reconciliation and verify for accuracy;
• Maintain vendor record information and W-9 and certificate of insurance;
• Issue purchase orders and encumbering costs into system, verifying appropriate account usage;
• Prepare and submit all IRS year-end reports (1099);
• Responsible for accurate accounting of federal grants and preparing monthly reports and reporting to the State of NH;
• Maintain records and preparation for annual audits;
• Assist Business Administrator in preparing year-end reports and during negotiations;
• Manage the chart of accounts as needed using accurate and appropriate account codes;
• Transfers of funds as needed from PDIP to local Bank;
• Maintain and Report Medicaid reimbursements to the State of NH;
• Banking: deliver deposits to bank, pick up tax checks at Town Office;
• Budget building with administration and input process;
• Create and maintain asset schedules;
• Manage staff tuition reimbursements per negotiated contracts;
• Generate and collect tuition and special education service billing;
• Communicate effectively and positively with vendors, auditors, state and all employees;
• Food and nutrition inspections;
• Free and reduced application verification process;
• Food Service monthly reporting/submissions;
• Monitor Food Service Contract subsidy versus actual expenditures in preparation for accurate final payment;
• Work with Grant Manager and Business Administrator to accurately set up and create grants for state/federal approval and reimbursement;
• Monitor Federal Funding requests/deposits and report to administration grant balances specific to their departments monthly;
• Balance Federal and Food Service Funds Annually (required by GASB) and monthly as needed;
• Cross-train in other office positions as needed;
• Other duties as assigned.