Accounting Assistant / Title Clerk

Knudtsen Auto Group – Post Falls, Idaho 

Knudtsen is a family-owned and operated company that provides the community with new and used cars, a full-service body shop and service department, as well as Genuine GM, Mazda and Lincoln Parts. At Knudtsen, we strive to be a team and truly value our relationships with each other, our customers, and the community.  

Our Core Values: 

1. Relationships 

1. Legacy 

1. Passion 

1. Excellence 

1. Transparency  

Why Knudtsen?  

At Knudtsen, we are committed to our employees, customers, and the community in which we live, work, and play. We love supporting and attending local events and encouraging our employees to get involved as well! Additionally, we have some great benefits:  

• Employer sponsored health insurance - medical, dental, vision – for employees and dependents  

• Life insurance plans 

• Paid holidays 

• Sick pay 

• Paid vacation 

• Employee purchase discounts 

• 401(K) Retirement Savings Plan  

• Community service opportunities 

• Fitness room 

• Training assistance 

Job Position Summary 

The Accounting Assistant/Title Clerk position reports to the Office Manager regarding performance, attendance, etc. This position entails daily banking for all CIT, Cancelation deposits, receipting of wires and funds for dealer trades and wholesales, VITU monies and paying off daily floorplan monies due. This position also is responsible for processing wholesales and dealer trades, courtesy deliveries, cancelations and reserves. Regarding Titles, this position will process out-of-state deals for each store.  

Responsibilities

• Reconciles office records with those of the sales department. 

• Prepares a daily report of contracts, vehicle receivables due and proceeds, pays flooring based on that report and verifies to floorplan schedules. 

• Accounts for all wholesale deal records. Compiles a list of any missing transactions. 

• Manages Courtesy Delivery tasks. 

• Process all new and used vehicles for out of state registration in the state which they will be titled. Maintain a system to verify out-of-state titles. 

• Accurately prepare tax and title documents. 

• Submit all legal transfer work to the Department of Motor Vehicles. 

• Verify funds have been collected and the correct lienholder is paid off before processing title applications. 

• Ensure accuracy of title applications. 

• Keep and maintain a tax and title schedule with the status of all out of state title work. 

• Complete all aspects of wholesale transaction title work. 

• Use Axcessa to communicate used vehicle title status. 

• Maintain all related schedules to tasks cleaning them weekly and turning in JV for review. 

• Maintains a professional appearance. 

• Other duties as assigned. 

Qualifications

• Two to four years related experience and/or training; or equivalent combination of education and experience. 

• Be able to lift up to fifty (50) pounds. 

• Be able to stand and sit for an hour or more at a time.  

• Ability to pass a criminal background check.  

• Required pre-employment drug test.  

• Also subject to random drug testing, reasonable suspicion drug testing, and post-accident testing at the company’s request. 

• Organized, with the ability to switch between tasks or stay focused on repetitive tasks as need be. 

• Self-motivated to go above and beyond targeted goals. 

• Perseverance in completing challenging tasks. 

• Willing to help the team reach their goals and effectively communicate with peers. 

• Easily identify and resolve problems in a timely manner and gather and analyze information skillfully. 

• Complete all required training.  

• Pay finite attention to detail. 

• Able to exercise a high level of confidentiality. 

PHYSICAL DEMANDS and WORKING ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The Billing Manager may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 50 pounds, balance, stoop, kneel and crouch.  While performing the duties of this job, the employee is regularly required to talk, listen and hear.  The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The environment for the Billing Manager varies, but often is an office setting and working in a car showroom.  The Billing Manager will be required to walk the dealership property and may encounter inclement weather. The Billing Manager may also enter the service areas and be exposed to dangerous work environments and loud noises.  The noise level in the work environment is usually moderate to loud. 

 Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.