Accounting Assistant

Job Summary:

The Accounting Assistant will be responsible for data entry, processing, recording transactions, updating the ledger, assisting with audits or factchecking, and preparing budgets and reports. Cross training will be required to best suit the needs of the organization. High level of attention to detail in writing is required. Must have the ability to manage deadlines with multiple priorities, work under pressure, and appropriately handle confidential information. Ability to communicate professionally with all levels of personnel in the firm. Must appreciate high volume in a fast-paced environment.

Essential Functions:

• Must comply with required performance metrics.
• Prepares and issues operating checks for all TJH offices, client disbursement checks, commissions, and payments to medical providers/vendors.
• Create and/or maintain meticulous records, spreadsheets, and files. 
• Meet deadlines.
• Ensures compliance with established internal control procedures by examining records, reports, operating practices, and documentation.
• Strong communication with attorneys is required to complete audits when errors are discovered. 
• Reviews all final breakdowns.
• Processes deposits, updates ledgers, and reconciles accounts.
• Assists with audits and resolving discrepancies.
• Contributes to team effort by accomplishing related results as needed.
• Other duties as assigned.

Competencies:

• Excellent attention to detail 
• Superior customer service
• Must be dependable with an exceptional attendance record
• Effective record keeping 
• Great interpersonal skills 
• Professional demeanor 
• Trustworthy, efficient, and organized 
• Exceptional time management skills
• Excellent verbal and written communication skills

Preferred Education & Experience:

• Associate’s degree in related field with work experience preferred
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Understanding of basic Accounting principles 
• Proficiency with computers and bookkeeping software, strong typing skills
• Salesforce experience a plus (or other CRM) 
• Experience with QuickBooks is preferred 
• Experience with a variety of office equipment
• Must pass criminal background check