Accounting Assistant

Accounts Payable Clerk

We are seeking a detail‑oriented and dependable Accounts Payable Clerk to support the firm’s accounting operations with a strong focus on accounts payable processing and expense management. This role is responsible for ensuring the accurate, timely, and compliant handling of vendor invoices and payments while maintaining high standards of professionalism, confidentiality, and internal controls. The ideal candidate is organized, service‑oriented, and able to manage multiple priorities in a deadline‑driven environment.

Key focus areas include:

• High‑volume vendor invoice processing and payment preparation (ACH, check, and wire transfers)
• Accurate data entry and maintenance of accounts payable records in ProLaw
• Expense reporting, credit card reconciliations, and policy compliance
• Vendor communication and discrepancy resolution
• Support of month‑end close and general AP functions

Responsibilities will include:

• Provide support in general accounting with a primary emphasis on Accounts Payable
• Process vendor invoices, verifying accuracy, completeness, proper approvals, coding, and timeliness
• Ensure accurate and timely recording of accounts payable transactions in the accounting system
• Match invoices to purchase orders and supporting documentation, as applicable
• Assist with preparation, review, and processing of vendor payments, including ACH, check, and wire transfers, in accordance with internal controls and payment terms
• Maintain organized and complete accounts payable documentation and electronic filing
• Reconcile credit card statements and review charges for accuracy and appropriate classification
• Monitor and categorize business expenses in compliance with firm policies
• Assist in processing, reviewing, and auditing employee expense reports
• Research and resolve invoice discrepancies and respond to vendor inquiries
• Enter financial data into accounting software (ProLaw) or spreadsheets accurately and efficiently
• Support month‑end close activities related to accounts payable, as needed
• Perform other accounts payable or accounting duties as assigned

Our ideal Accounts Payable Clerk will have:

• Associate’s degree in accounting is preferred.
• Proven experience as an accounting specialist or in a similar role.
• Familiarity with basic accounting principles and practices.
• Experience with Microsoft Word, Excel, and Outlook.
• Experience with ProLaw a plus but not required.
• Detail-oriented with a high level of accuracy in data entry and financial records.
• Effective communication skills, both written and verbal.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively within a team.
• Customer service orientation when dealing with internal clients and vendors.
• Excellent organizational skills
• Strong professional communication skills, both oral and written
• A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally.
• Reliable attendance.
• Ability to complete projects with little direction.
• Ability to work well in a team environment.
• Ability to use discretion and handle confidential information.
• Ability to meet deadlines and produce high quality work products.

Salary range: $26-30/hour. This is a good faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

Full time employees are also eligible for a year-end bonus and a comprehensive benefits package that includes medical, dental, and vision coverage beginning the first of the month following hire; immediate eligibility for the firm’s 401(k) and profit sharing plan; firm-arranged parking at our downtown locations; firm-paid long-term disability coverage for all employees; and firm-provided life and AD&D insurance for staff.

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 17 offices and nearly 230 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes. To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/