Accounting Assistant

The Thoroughbred Center is hiring for a part time Accounting Assistant!

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Accounting & Billing

• Prepare monthly stall billing and custom project invoices, including account maintenance, payment application, customer account management, and month-end reporting.
• Maintain accurate billing records using web-based accounting software and Microsoft Excel.
• Process accounts payable by entering invoices, matching supporting documentation, assisting with check preparation, and maintaining organized financial records.
• Prepare weekly bank deposits, including check scanning, deposit reconciliation, and processing credit card fund transfers.
• Assist with monthly lumber inventory by comparing physical counts with inventory reports and assisting with reconciliation.

Administrative Support

• Maintain organized filing systems for financial documents, contracts, vehicle titles, registrations, leases, and other business records.
• Archive accounting and administrative records according to company procedures.
• Assist the Accounting Coordinator and/or Director with special projects, financial analysis, reporting, and provide backup coverage when necessary.
• Provide administrative support to other departments as needed, including filing, copying, scanning, ordering office supplies, data entry, and other office duties.
• Perform additional duties as assigned to support the overall operations of The Thoroughbred Center.

QUALIFICATIONS

Preferred Education and Experience

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or related field preferred.
• One to three years of accounting, bookkeeping, or office administration experience preferred.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Proficient in Microsoft Office, particularly Excel, Outlook, and Word.
• Experience using accounting or web-based financial software preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality of financial and personnel information.
• Strong communication and customer service skills.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to work independently while also functioning effectively as part of a team.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid driver’s license preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to sit for extended periods while working at a computer, occasionally stand, walk, bend, lift up to 25 pounds, and operate standard office equipment. The employee must possess sufficient vision and manual dexterity to prepare documents, enter data, and perform routine office tasks.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in a professional office environment with occasional visits to other areas of the facility, including the on-site lumberyard. The employee may be exposed to varying outdoor weather conditions during inventory counts or when assisting other departments.