Accounting Assistant

Who We Are:

ICMA is a mission-driven nonprofit organization dedicated to advancing professional local government. Founded in 1914, ICMA is the leading professional association for local government leaders, managers, staff, and stakeholders – serving more than 14,000 members across the globe. As a membership association, we equip professionals with the research, knowledge, and tools needed to create and sustain thriving communities.

By advancing professional local government, we help communities deliver better services, engage residents, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.

We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.

A Great Opportunity:

If you are a detail-oriented and organized entry-level Accounting Professional, we have the perfect opportunity for you!

ICMA is currently seeking an Accountant Assistant who will be responsible for performing daily accounting tasks and other clerical duties, including data entry, processing invoices, tracking payments related to Accounts Payable functions, and providing administrative support to the Finance and Contracts Administration team.

The ideal candidate will work onsite in our Washington, D.C., Headquarters three days a week or more, as needed, based on the organization's priorities.

The salary for the Accounting Assistant is based on experience, with a range of $44,009 - $55,011.

The Accounting Assistant reports to the Director of Finance/Controller.

What You'll Do:

1. Maintain and monitor the Accounts Payable shared inboxes for incoming requests and inquiries.
2. Enter vendor invoices, expense reports, journal entries, and cash receipt vouchers into the Deltek Costpoint financial system.
3. Establish wire transfer payment requests through banking and third-party payment platforms.
4. Prepare payment request vouchers for recurring payments across various business units.
5. Assist with collection of documentation from staff, customers, and vendors.
6. Perform payment processing activities, including mailing checks and communicating payment confirmations to the appropriate individuals and entities.
7. Assist with various Accounts Receivable duties, including recording receipts in the Association Management System (netFORUM), collection of payments, issuance of invoices, and follow-up with customers on past-due accounts.
8. Perform monthly closing tasks, including clearing outstanding AP checks, creating journal entries, and reconciling assigned accounts.
9. Generate Project Status Reports (PSRs) from Deltek Costpoint following month-end close.
10. Support the annual audit process by preparing documentation and responding to audit requests.
11. Perform other duties and responsibilities as assigned.

What You Need To Be Successful In This Role:

• Associate's degree in Finance, Accounting, Business Administration, or related field or 1-3 years of related work experience in lieu of degree
• One to two years of experience in accounting or finance

Knowledge, Skills, and Abilities (KSAs):

• Basic understanding of accounting concepts
• Knowledge of accounts payable and invoice handling processes
• Ability to work independently or collaboratively as appropriate for the assignments
• High attention to detail, ensures accuracy in completion of work with strong/independent follow-through
• Ability to adapt quickly and learn/retain information related to various forms and procedures to ensure consistency and accuracy of output
• Strong work ethic; commitment to meeting deadlines
• Excellent organizational and time management skills
• Interpersonal and communication skills
• Customer service skills
• Proficiency in MS Office Suite

Physical Requirements/Work Environment:

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is typically performed in an office environment free from hazards or unpleasant environmental conditions

What We Can Offer You:

• A collaborative collegial working environment where teamwork and individual contributions are valued
• A competitive salary
• A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits
• Paid time off to include vacation, sick leave, holidays, and floating days
• Generous retirement plan
• Opportunities for ongoing professional development

This position is based out of ICMA's headquarters, located in Washington, D.C. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm ET.

A high-speed Internet connection is required when working virtually. Personnel will provide the Internet service at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions and participate in virtual meetings.

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

EEO Statement:

At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists, and National Guard) as well as military spouses to apply for ICMA job opportunities.